Personal Assistant

Tentang Anak; Jakarta Selatan; On-site; IDR 200,880,000 - 290,160,000; Full time

Job summary

Tentang Anak is seeking a proactive Personal Assistant/Household Manager in the Jakarta area to organize and coordinate the executive’s personal and professional life. You will manage calendars, travel, family events, and household operations, maintaining strict confidentiality and high ownership over tasks.

The role emphasizes proactive problem-solving, meticulous organization, and seamless liaison with service providers and family members to ensure stress-free daily life for the executive.

Qualifications

• 1+ years of experience as a Personal Assistant or Household Manager supporting executives/high-profile individuals.
• Strong ownership and proactive approach to personal and household needs.
• Excellent discretion and ability to handle confidential information.

Responsibilities

• Manage the executive's personal and work calendar, meetings, and travel arrangements.
• Coordinate family events, health appointments, and personal commitments.
• Oversee household logistics, vendor relationships, and day-to-day operations.
• Handle administrative tasks, documents, and expense processing.
• Communicate effectively with internal and external stakeholders to ensure smooth operations.

Skills

Calendar management

Discretion

Organizational skills

Vendor liaison

Communication

Tools

Calendar software

Job description

At Tentang Anak, our executive leaders are focused on driving strategic impact for our organization and the families we serve. To enable this focus, we need a highly organized and proactive Personal Assistant who manages the personal and household dimensions of their life—from family events and health appointments to household logistics and personal travel.

This role requires someone who is detail-oriented, organized, proactive, and deeply committed to maintaining confidentiality. You will manage complex personal schedules, coordinate family events, oversee household logistics, and handle administrative tasks with high ownership and judgment.

What You'll Own

Manage the executive's work calendar and agenda, handle correspondence and documents, and process expense claims.

Meeting & Communication Coordination

Prepare and coordinate professional meetings, including agenda preparation, document organization, meeting logistics, and follow-ups. Act as a liaison between executives and internal or external stakeholders to ensure clear communication, timely responses, and effective decision-making.

Business Travel & Logistics Management

Plan and manage business travel arrangements, including itineraries, accommodation, transportation, visa coordination, and meeting logistics. Ensure smooth execution of business travel and anticipate potential disruptions to keep executives focused.

Operational Efficiency & Systems Support

Leverage digital tools and systems to streamline workflows, manage documents, improve coordination, and enhance operational efficiency. Identify opportunities to improve processes and maintain best practices in organizational systems and tools.

Personal Calendar & Family Commitments Management

Manage and coordinate the executive's personal calendar including family events, children's activities, and health appointments. Ensure these commitments are tracked, reminders are set, and scheduling conflicts with professional obligations are minimized.

Household Management & Logistics

Oversee household operations including coordinating maintenance, vendor management, household staff coordination, and ensuring household needs are anticipated and addressed. Handle administrative tasks such as bill payments, household documentation, and day-to-day household coordination. Manage personal errands including shopping, appointments scheduling, personal service coordination (dry cleaning, repairs, etc.), and other administrative tasks that ensure the executive's daily life runs smoothly.

Personal Travel

Plan and coordinate personal travel including family vacations, accommodations, local logistics, activity coordination, and special event planning. Ensure leisure travel is well-organized and stress-free.

What Success Looks Like

The executive's personal commitments are well-organized, tracked, and seamlessly coordinated.

Family events, appointments, and special occasions are planned and executed smoothly.

Household operations run efficiently with minimal issues or disruptions.

Personal travel and leisure time are well-planned and stress-free.

Health and wellness commitments are maintained and tracked.

The executive feels supported in their personal life, freeing them to focus on professional responsibilities.

High trust is established through reliability, discretion, and proactive personal support.

You're a Fit If You

You have 1+ years of experience as a Personal Assistant, Household Manager, or similar role supporting high-profile individuals or executives.

You demonstrate strong ownership, proactively identifying personal and household needs without waiting for instructions.

You are highly organized and detail-oriented, able to manage complex personal schedules and multiple family commitments.

You are comfortable managing household vendor relationships and logistics.

You have excellent communication skills and can interact professionally with service providers, family members, and external contacts.

You maintain exceptional levels of discretion and confidentiality when handling sensitive personal and family matters.

You are proactive in anticipating personal and household needs and solving problems before they escalated.

You are adaptable and able to manage shifting personal priorities in a dynamic environment.

You are based in or comfortable relocating to the Jakarta area.