Senior Executive Assistant: Calendar, Reports & Gatekeeper

Cv Oscar Multi Colour; Sidoarjo; Hybrid; IDR 133,920,000 - 200,880,000; Full time

Benefits offered by this job

Attractive salary package

Comprehensive health insurance

Professional development opportunities

Structured work environment in Surabay

Generous annual leave and statutory

Job summary

Marriott International in Surabaya seeks a highly organized Executive Administrative Assistant to provide comprehensive support to senior management. This role requires discretion, proactivity, and the ability to manage complex calendars, travel itineraries, and confidential information.

You will act as a liaison between executives and other departments, prepare reports and presentations, screen communications, and maintain filing systems.

Qualifications

• Significant experience as an Executive Administrative Assistant or in similar high-level support roles.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication.

Responsibilities

• Manage and coordinate complex executive calendars, including scheduling internal and external meetings, appointments, and travel itineraries.
• Prepare, review, and edit confidential reports, presentations, and correspondence with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper and ensuring timely responses.
• Organize and maintain confidential filing systems and databases, ensuring data integrity and accessibility.
• Coordinate logistics for executive events, including board meetings, conferences, and corporate functions.
• Conduct research, compile data, and prepare summaries as requested by executives.

Skills

Executive support experience

Discretion & confidentiality

Organizational skills

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Marriott International in Surabaya seeks a highly organized Executive Administrative Assistant to provide comprehensive support to senior management. This role requires discretion, proactivity, and the ability to manage complex calendars, travel itineraries, and confidential information.

You will act as a liaison between executives and other departments, prepare reports and presentations, screen communications, and maintain filing systems.