Senior Executive Assistant: Calendar, Reports & Gatekeeper
Cv Oscar Multi Colour
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Benefits offered by this job
Job summary
Cv Oscar Multi Colour is seeking a detail-oriented Executive Administrative Assistant to support senior leadership in a fast-paced Indonesian environment. The role focuses on managing complex schedules, coordinating travel, and handling confidential communications, with opportunities to influence decision-making from Surabaya-based operations.
The ideal candidate will have 7+ years of executive support experience, fluency in English and Bahasa Indonesia, and strong MS Office skills.
Qualifications
- 7+ years of executive-level administrative support.
- Advanced proficiency in MS Office, including Excel and PowerPoint.
- Fluent in English and Bahasa Indonesia.
- Ability to manage multiple priorities and meet tight deadlines.
- Strong confidentiality and discretion.
Responsibilities
- Manage complex travel itineraries for executives.
- Prepare and distribute agendas, minutes, and documents for meetings.
- Gatekeeper and liaison for the executive team.
- Research and compile data for reports.
- Oversee office supplies for the executive suite.
- Handle confidential correspondence with discretion.
- Coordinate with stakeholders to ensure project execution.
Skills
Education
Tools
Job description
Our client is looking for a detail-oriented and highly efficient Executive Administrative Assistant to support senior leadership within their Surabaya operations. This pivotal role involves managing executive schedules, facilitating high-level communications, and ensuring the seamless execution of administrative tasks that enable effective decision-making. The ideal candidate will be a proactive problem-solver, adept at anticipating needs and maintaining confidentiality in a fast-paced business environment situated in a major Indonesian city.
Our client is looking for a detail-oriented and highly efficient Executive Administrative Assistant to support senior leadership within their Surabaya operations. This pivotal role involves managing executive schedules, facilitating high-level communications, and ensuring the seamless execution of administrative tasks that enable effective decision-making. The ideal candidate will be a proactive problem-solver, adept at anticipating needs and maintaining confidentiality in a fast-paced business environment situated in a major Indonesian city.
- Manage complex travel itineraries, including flights, accommodation, and ground transportation for executives.
- Prepare and distribute meeting agendas, minutes, and relevant documentation for executive meetings.
- Act as a gatekeeper and liaison for the executive team, screening calls and visitors with professionalism.
- Conduct research and compile data for reports and presentations as requested by executives.
- Oversee office supplies and equipment for the executive suite, ensuring adequate stock and functionality.
- Handle confidential correspondence and documents with the utmost discretion and security.
- At least 7 years of experience providing administrative support at the executive level.
- Advanced proficiency in Microsoft Office Suite, including advanced Excel functions and PowerPoint presentations.
- Exceptional interpersonal and communication skills, with fluency in English and Bahasa Indonesia.
- Proven ability to manage multiple priorities and meet tight deadlines in a demanding setting.
- Strong problem-solving skills and a proactive approach to anticipating executive needs.
- Attractive monthly salary commensurate with experience.
- Comprehensive health and wellness benefits package.
- Opportunities for career advancement within the organization.
- Professional and dynamic work atmosphere in Surabaya .
- Generous annual leave and other statutory benefits.
Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership from their home office in Bandar Lampung, Lampung . This pivotal role requires exceptional organizational acumen, proactive problem-solving, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be instrumental in ensuring executives can focus on strategic objectives by handling a wide range of administrative, logistical, and operational tasks. The ideal candidate thrives in a remote setting, possesses superior communication skills, and is dedicated to providing unparalleled support in a fast-paced, dynamic environment, contributing to the efficiency of top-level management within a forward-thinking organization.
Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership from their home office in Bandar Lampung, Lampung . This pivotal role requires exceptional organizational acumen, proactive problem-solving, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be instrumental in ensuring executives can focus on strategic objectives by handling a wide range of administrative, logistical, and operational tasks. The ideal candidate thrives in a remote setting, possesses superior communication skills, and is dedicated to providing unparalleled support in a fast-paced, dynamic environment, contributing to the efficiency of top-level management within a forward-thinking organization.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare, edit, and proofread documents, reports, and presentations with a high degree of accuracy.
- Act as a gatekeeper, screening calls, emails, and visitors to manage executive access.
- Conduct research, compile data, and prepare background materials for meetings and projects.
- Handle confidential information with discretion and maintain strict adherence to privacy policies.
- Coordinate with internal and external stakeholders to ensure smooth project execution and communication flow.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Demonstrated expertise in calendar management, travel booking, and expense reporting.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Exceptional written and verbal communication skills, with a polished and professional demeanor.
- Strong problem-solving abilities and a proactive approach to anticipating needs.High school diploma required; an associate's or bachelor's degree is preferred.
- Attractive salary and performance-based incentives.
- Remote work arrangement providing flexibility and autonomy.
- Opportunities for professional development and executive exposure.
- Comprehensive health and wellness programs.
- A dynamic and supportive remote work culture.
Our client seeks a highly skilled and discreet Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a pivotal role within a fully remote structure, demanding exceptional organizational abilities, proactive problem-solving, and outstanding communication skills. You will manage complex scheduling, facilitate communication between executives and stakeholders, and handle sensitive information with the utmost confidentiality. This opportunity is ideal for an experienced professional who excels at managing executive-level support remotely and is dedicated to optimizing the productivity and effectiveness of the leadership team through robust administrative assistance.
Our client seeks a highly skilled and discreet Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a pivotal role within a fully remote structure, demanding exceptional organizational abilities, proactive problem-solving, and outstanding communication skills. You will manage complex scheduling, facilitate communication between executives and stakeholders, and handle sensitive information with the utmost confidentiality. This opportunity is ideal for an experienced professional who excels at managing executive-level support remotely and is dedicated to optimizing the productivity and effectiveness of the leadership team through robust administrative assistance.
- Manage complex calendars for multiple executives, including scheduling meetings, calls, and travel.
- Prepare agendas, take minutes, and track action items from executive meetings.
- Screen and prioritize communications, acting as a liaison between executives and internal/external parties.
- Conduct research and prepare reports, presentations, and briefing materials for executives.
- Handle confidential information with discretion and maintain meticulous records.
- Anticipate the needs of the executives and proactively address potential issues.
- 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Demonstrated ability to manage remote operations and coordinate across time zones.
- Expert proficiency in Microsoft Office Suite and collaboration tools (e.g., Zoom, Slack, Asana).
- Exceptional organizational skills, attention to detail, and ability to prioritize effectively.
- Excellent interpersonal and communication skills, with a professional demeanor.
- Attractive salary package commensurate with experience.
- Completely remote position, providing freedom and flexibility.
- Comprehensive health, dental, and vision insurance benefits.
- Budget for professional development and continued learning.
- A culture that values trust, efficiency, and executive support excellence.
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