Senior Event Coordinator: End-to-End Mastery

PT. WHISTLER GARDEN INDONESIA; Tangerang; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT. WHISTLER GARDEN INDONESIA is seeking an Event Coordinator to manage every phase of events from planning to post-event activities.

You will be the primary on-site contact, coordinating with clients and internal teams to ensure the brief, rundown, and agreements are followed. Responsibilities include crafting rundowns, timelines, floor plans, and checklists; briefing departments; coordinating with banquet, F&B, housekeeping, engineering, and vendors; and delivering a professional event

Qualifications

• Minimum D3/S1 in Hotel Management, Hospitality Management, Event Management, Communication, or related field
• 2–3 years of experience as Event Coordinator or similar
• Experience managing weddings, corporate events, meetings, gatherings, exhibitions, or social events
• Strong event planning, coordination, and execution capabilities
• Ability to communicate and coordinate with clients, vendors, organizers, and all relevant departments
• Strong leadership and problem-solving abilities
• Ability to work under pressure and make quick decisions during events
• Detail-oriented and ensure event needs run according to brief, rundown, and client agreements
• Proficient in Microsoft Office and event administration
• Willing to work weekends, public holidays, and flexible hours
• Willing to be placed at Whistler Garden Indonesia – PIK 2

Responsibilities

• Coordinate all event requirements from preparation through post-event completion
• Serve as primary contact for operational coordination with clients during events
• Ensure all event details comply with the brief and established agreements
• Create and oversee implementation of rundown, timeline, floor plan, checklist, and event requirements
• Conduct briefing and coordinate with all relevant departments before events
• Coordinate needs with Banquet, F&B, Housekeeping, Engineering, Front Office, Security, Sales & Marketing, and related vendors
• Conduct venue checks before events to ensure cleanliness, layout, equipment, decoration, signage, tables/chairs, and other requirements are ready
• Monitor events and ensure all activities proceed according to rundown
• Handle issues or changing requirements in the field quickly and appropriately
• Ensure communication between client, vendors, and internal team runs smoothly
• Follow up on client special requests and ensure all needs are addressed
• Create reports and evaluations after events for continuous improvement
• Maintain service quality and ensure clients receive a professional and satisfactory event experience

Skills

Event planning

Coordination

Communication

Leadership

Problem-solving

Detail-oriented

Microsoft Office

Event administration

Customer service

Work under pressure

Education

Diploma or Bachelor's in Hotel/Hospitality/Event Management

Job description

PT. WHISTLER GARDEN INDONESIA is seeking an Event Coordinator to manage every phase of events from planning to post-event activities.

You will be the primary on-site contact, coordinating with clients and internal teams to ensure the brief, rundown, and agreements are followed. Responsibilities include crafting rundowns, timelines, floor plans, and checklists; briefing departments; coordinating with banquet, F&B, housekeeping, engineering, and vendors; and delivering a professional event