Senior Administrator Distribution Center Operations

DKSH; Bekasi; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

DKSH Indonesia in Bekasi is seeking an Administration Specialist to support Supply Chain Management operations, focusing on documentation, record keeping, and coordination of temperature-controlled processes. You will assist in budgeting, invoicing, and ensuring compliance with GMP/HACCP standards.

Responsibilities include monitoring SAP transactions, preparing billing documents, coordinating with Operations, QSHE and Finance, and maintaining calibration data and cold room parameters to ensure

Qualifications

• Diploma/certificate in Supply Chain Management, Business Administration or other related fields.
• Basic knowledge of warehousing, distribution, transport and supply chain management.
• 1–2 years' experience in a similar role.
• Familiarity with SHE programs and GMP/HACCP standards.
• Basic knowledge of process and cost optimization.
• Numeracy and quantitative analysis.
• Knowledge of warehouse management systems (ideally SAP).
• Proficiency with Excel, Word and PowerPoint.
• Fluency in local language and ideally in English.

Responsibilities

• Provide administration support across Supply Chain Management to ensure efficient execution of the supply chain including documentation, record keeping, cold room management, temperature mapping and billings.
• Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources.
• Perform daily checking and monitoring of SAP transactions on inbound, issuance and inbound, and dispatch of goods.
• Initiate report on all problems i.e. quality incidents on material, property damages and any deviations noted in day-to-day operations.
• File properly and maintain necessary documents; report non-compliance to SOPs and standards (i.e. GMP, HACCP, IPM, GWP, SHE).
• Coordinate all necessary equipment and calibration data for temperature mapping exercise.
• Check cold room parameters such as temperature logger, humidity, defrosting etc. during transport and storage and report any issues arising.
• Prepare billings/invoices (including credit/debit memos, claims) and necessary supporting documents for processing.
• Coordinate with internal teams (Operations, Supply Chain, QSHE and Finance) to gather and verify information.

Skills

Warehousing basics

Budgeting awareness

Numeracy

Process optimization

English language

Education

Diploma/Certificate in Supply Chain Management or related field

Tools

SAP

Excel

Word

PowerPoint

Job description

About The Role

Provide administration support across Supply Chain Management to ensure the efficient execution of the supply chain including documentation, record keeping, cold room management, temperature mapping and billings

What You Will Deliver

• Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources
• Perform daily checking and monitoring of SAP transactions on inbound, issuance and inbound, and dispatch of goods
• Initiate report on all problems i.e. quality incidents on material, property damages and any deviations noted in day-to-day operations
• File properly and maintain necessary documents; report non-compliance to standard operating procedures and standards (i.e. GMP, HACCP, IPM, GWP, SHE)
• Coordinate all the necessary equipment and calibration data for temperature mapping exercise
• Check cold room parameters such as temperature logger, humidity, defrosting etc. during transport and storage and report any issues arising
• Prepare billings/invoices (including credit/debit memos, claims) and necessary supporting documents for processing
• Coordinate with internal teams (Operations, Supply Chain, QSHE and Finance) to gather and verify information

What You Bring

• Diploma/certificate in Supply Chain Management, Business Administration or other related fields
• Demonstrate basic knowledge of warehousing, distribution, transport and supply chain management
• Minimum one to two years' experience in similar role
• Demonstrate working knowledge on safety, health and environment (SHE) programs, good warehousing practices, good manufacturing practices, hazard analysis critical control point (HACCP) systems
• Demonstrate basic knowledge in process and cost optimization
• Proven numeracy and quantitative analysis
• Demonstrate knowledge in warehouse management systems (ideally SAP)
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken

Why Join DKSH