Section Head Finance & Commercial

Aditya Birla Yarn; Bekasi; Hybrid; IDR 1,200,000,000 - 1,800,000,000; Full time

Job summary

Aditya Birla Yarn is seeking a senior Corporate Secretary/Legal Compliance professional to lead secretarial operations and ensure regulatory compliance. The role involves coordinating with the Board of Coordination Investment and Notary, managing documentation, and maintaining strong liaison with government bodies and internal stakeholders.

The ideal candidate has extensive experience in corporate law, government affairs, and textile subsidies, with exceptional diplomatic and communication

Qualifications

• English is a must.
• Solid understanding of Indonesian Corporate Law and government procedures.
• Experience working with Indonesian government bodies (BKPM, Ministry of Trade, Customs, Notaries).
• Proven ability to prepare minutes for AGM/BOD/BOC and draft corporate correspondence.
• Familiar with Ministry of Trade audit procedures and textile subsidies or incentives.
• Basic understanding of import logistics (ETD/ETA) and cotton price offers.
• Knowledge of travel logistics, visa applications, and exit-reentry permits for business visitors and expatriate executives.
• Proficiency in Microsoft Office.

Responsibilities

• Plan and coordinate with Board of Coordination Investment and Notary; supervise secretarial work, liaison, customer support, and documentation.
• Supervise all legal compliance and activities per company policies.

Skills

English proficiency

Education

Bachelor's degree in Law

Bachelor's degree in Business Administration

Bachelor's degree in International Trade

Bachelor's degree in Finance

Job description

Indonesian citizen with below requirement:

• English Speaking is a must
• Candidate must possess a Bachelor's degree in Law, Business Administration, International Trade, or Finance.
• Solid understanding of Indonesian Corporate Law, foreign investment procedures, and Ministry of Trade regulations.
• Minimum of 15-18 years of work experience in Corporate Secretary, Legal Compliance, Government Liaison, or commercial support sales
• Proven experience working directly with Indonesian government bodies, particularly BKPM (Ministry of Investment), the Ministry of Trade, Customs, and Notaries.
• Proficient in preparing minutes of meetings for Annual General Meetings (AGM), Board of Directors (BOD), and Board of Commissioners (BOC), as well as drafting corporate correspondence.
• Familiar with Ministry of Trade audit procedures and the documentation required for government textile subsidies or industrial incentives.
• Basic understanding of import logistics, including monitoring shipping schedules (ETD, ETA), coordinating with shipping lines/agents, and compiling commodity (cotton) price offers.
• Knowledge of managing travel logistics, visa applications, and exit-reentry permits for business visitors and expatriate executives.
• Microsoft Office Skills
• Exceptional diplomatic and communication skills to effectively build relationships with internal management, shareholders, notaries, and government officials.
• Highly meticulous in managing sensitive legal documents, scheduling corporate visits, and compiling accurate reports.
• Firm, objective, and possessing integrity
• Prior experience in the Textile, Spinning Mill, or Garment manufacturing industry is highly advantageous, especially regarding cotton shipping and textile subsidies.

Job Purpose:

To plan and coordinate with Board of Coordination Investment and Notary. Supervise Secretarial work, liaison, customer support and documentation. Supervise all legal compliance and others related to legal and lawful manner as per companies’ policies and objectives.

Job Description

Secretarial Work

• Ensure timely reply for variety correspondence.
• To prepare the AGM, BOD and BOC minutes of meeting.
• To prepare the Schedule of Annual Meeting and Plan Visit.
• Coordinate for appointment and meeting arrangement.
• To prepare regular reports, gathering and summarizing data including information updates.
• Coordinate and support to the management activity.

Ticketing, Traveling, Visa, Exit-reentry and Hotel arrangement

• Ensure timely booking for hotel and ticketing.
• Negotiation of fare ticket and hotel.
• Planning and coordination with liaison dept. for exit-reentry and visa.
• Preparing the invitation letter.
• Coordinate and arranging accommodation for business visitors and others.

Coordination for audit (with Department of Trade)/ Government Textiles subsidy

• Preparation of documentation and details.
• Follow-up for audit confirmation. (Monthly and half year audit).
• Timely report for Government Subsidy

Cotton Report

• Preparation compilation of cotton offer rate.
• Follow up for shipping of cotton ETD, ETA and arrived factory.
• Coordination with Agent and shipping line.

Full Satisfaction of Stakeholder, Internal Customer and liasoning

• Preparation of report and information to the stakeholders.
• Coordination and meet with the internal customer, government officer and notary.