Secretary Board of Directors

PT Polytama Propindo; Jakarta Pusat; Sur place; IDR 66 960 000 - 133 920 000; Plein temps

Résumé du poste

PT Polytama Propindo is seeking an experienced Secretary to the Board of Directors in Jakarta. The role involves organizing meetings, handling official correspondence, and ensuring timely documentation for executive management.

You will prepare reports, manage stakeholder contact details, and coordinate travel and related facilities to support the leadership team. The ideal candidate holds a Diploma in Secretary with several years of secretarial experience, is fluent in Bahasa and English, and

Qualifications

• Diploma in Secretary required.
• At least 3 years of experience as Secretary to the BOD.
• Fluent in Bahasa and English.

Responsabilités

• Manage schedules, including arranging meetings and other appointments for the Company's Management.
• Handle distribution, recording, and documentation of correspondence, memos, and other documents to and from the Company's Management.
• Prepare, submit for approval, and document necessary documents and reports required by the Company's Management.
• Complete and document information and contact details of stakeholders related to the Company's Management.
• Oversee transportation, accommodation, meals, and other work facilities required by the Company's Management.

Connaissances

Fluent Bahasa & English

Communication skills

Typing

Note-taking

Record-keeping

Organizational skills

Time management

Independent work

Attention to detail

Formation

Diploma in Secretary

Outils

MS Word

MS Excel

PowerPoint

Description du poste

What You'll Be Doing

• Manage schedules, including arranging meetings and other appointments for the Company's Management
• Handle distribution, recording, and documentation of correspondence, memos, and other documents to and from the Company's Management
• Prepare, submit for approval, and document necessary documents and reports required by the Company's Management
• Complete and document information and contact details of stakeholders related to the Company's Management
• Oversee transportation, accommodation, meals, and other work facilities required by the Company's Management

What We're Looking For

• Minimum Diploma degree in Secretary
• Minimum of 3 years of experience as a Secretary BOD
• Fluent in Bahasa and English
• Extensive experience in creating documents and spreadsheets using office software such as Ms. Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Good attitude and passion for learning new things
• Advanced typing, note-taking, record-keeping, and organizational skills
• Strong time management skills, ability to work independently, and attention to detail
• This position will be processed under third-party vendor