Sales Administrator

Merit Medical Systems, Inc.; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Benefits offered by this job

Medical/Dental & Other Insurances

Low Cost Onsite Medical Clinic

Two (2) Onsite Cafeterias

Employee Garden | Gardening Classes

3 Weeks' Vacation | 1 Week Sick-Time |

Paid Holidays

401K | Health Savings Account

Job summary

Merit Medical Systems, Inc. is seeking a Sales Support/Supply Chain Coordinator in Jakarta to manage LKPP Inaproc catalog registrations and end-to-end procurement processes.

You will coordinate with Indonesia DHL, the sales team, and HK colleagues to ensure timely communications and accurate invoicing while supporting master data maintenance and reporting. The role emphasizes strong communication, customer focus, and the ability to work under pressure in a busy environment.

Qualifications

• Bachelor’s degree in pharmacy or related field.
• 2–3 years of sales support in Supply Chain Management.
• Experience with LKPP Inaproc E-Katalog Version 6 is preferred.
• Strong communication and customer service skills.
• Fluent English is an advantage.

Responsibilities

• Manage LKPP Inaproc E-Katalog Version 6 product registrations and listings for government procurement.
• Coordinate communication between Indonesia DHL, Indonesia Sales Team, and HK team.
• Follow up proforma and customer invoices; issue tax invoices to finance.
• Coordinate shipment arrangements with third parties and monitor stock/status issues.
• Maintain master data (customer/item/price) and generate order/shipment reports.

Skills

Communication

Customer focus

Teamwork

English language (advantage)

Attention to detail

Education

Bachelor’s degree in pharmacy or related field

Tools

Oracle system

Excel

Word

PowerPoint

Job description

Why Merit?

At Merit Medical, our mission is to create innovative medical devices that improve lives. Our goal is to hire and develop people who want to build something special through hard work, team effort, and commitment. Together, we are making a difference in the lives of patients around the world.

• Manage and handle LKPP Inaproc E-Katalog Version 6 product registration and listing to support government procurement channels and manage end to end procurement within the platform
• Coordinate between Indonesia DHL, Indonesia Sales Team, & HK team for all communication
• Follow up proforma and customer invoices
• Fully responsible for the Supply Chain Management such as support & coordinate the shipment arrangement with third parties (e.g., inventory adjustment in system, import handling, inbound shipment, stock arrival status, products supply issues and constraints, monitor of back-order status, etc.)
• Ensure sales order issuance and prepare credit note
• Maintain master data creation and updates (e.g., customer master / item master / price list)
• Arrange physical stock take schedule in DHL warehouse
• Generate order and shipment report

Work Shift

DAY

Work Schedule

At Merit Medical, our mission is to create innovative medical devices that improve lives. Our goal is to hire and develop people who want to build something special through hard work, team effort, and commitment. Together, we are making a difference in the lives of patients around the world.

Sales Support

• Manage and handle LKPP Inaproc E-Katalog Version 6 product registration and listing to support government procurement channels and manage end to end procurement within the platform
• Coordinate between Indonesia DHL, Indonesia Sales Team, & HK team for all communication
• Follow up proforma and customer invoices
• Fully responsible for the Supply Chain Management such as support & coordinate the shipment arrangement with third parties (e.g., inventory adjustment in system, import handling, inbound shipment, stock arrival status, products supply issues and constraints, monitor of back-order status, etc.)
• Ensure sales order issuance and prepare credit note
• Maintain master data creation and updates (e.g., customer master / item master / price list)
• Arrange physical stock take schedule in DHL warehouse
• Generate order and shipment report

Finance Support

• Issue Tax Invoices to finance team and send original tax invoices to customers
• Receive and file original tax invoices from Indonesia vendors
• Communicate with CS for the inventory adjustments needed on a timely basis
• Prepare payment requisition, expense report, and monthly report to Finance Department

Office Administration Support

• Make purchase plans for office supplies & consumables
• Find suitable vendors and follow up on quotations and payment processes
• Maintain systematic record to track office files and maintenance/repairs
• Arrange meeting invitation to internal and external parties
• Prepare and coordinate documents requiring signatures and stamps from internal and external stakeholders.

Education And Experience

• Bachelor’s degree in pharmacy or pharmacist is an advantage, Science, or related field
• Minimum of 2-3 years working experience of sales support in Supply Chain Management
• Experience in managing LKPP Inaproc E-Katalog Version 6 product registration and listing is preferred
• Strong communication skills to internal and external contacts
• Customer focused with excellent customer service skills and ability to deal with people at all levels
• To work flexibly when under pressure at busy periods of the business calendar
• Be self-motivated, attention to detail, well-organized member of a team
• Good Excel, Word and PowerPoint skills
• Fluent communicate in English Languages is an advantage
• Direct experience of Oracle system preferred

As an eligible Merit employee, you can expect the following

• Multiple Shifts and Hours to choose from: Days, Swing (Eve), and Nights
• Medical/Dental & Other Insurances (eligible the first of month after 30 days)
• Low Cost Onsite Medical Clinic
• Two (2) Onsite Cafeterias
• Employee Garden | Gardening Classes
• 3 Weeks' Vacation | 1 Week Sick-Time | Paid Holidays
• 401K | Health Savings Account

Merit is a proud Utah Patriot Partner committed to hiring our Veterans.