(RPO) EXIM & Invoicing Manager – Pasuruan – WFO (ID: 715031)

PT PERSOL RECRUITMENT INDONESIA; Kota Pasuruan; On-site; IDR 300,000,000 - 600,000,000; Full time

Job summary

PT PERSOL RECRUITMENT INDONESIA is seeking an experienced EXIM & Invoicing Manager to lead import/export operations and invoicing accuracy in Pasuruan, East Java. This on-site (WFO) role focuses on customs compliance, documentation, and financial precision across international trade activities.

The successful candidate will oversee end-to-end EXIM processes, coordinate with brokers and agents, and ensure timely invoice processing to support profitability and regulatory adherence.

Qualifications

• At least 5 years in EXIM management, customs operations, or international trade logistics.
• Strong knowledge of Indonesian customs regulations and export/import procedures.
• Experience with invoicing processes and financial reconciliation.
• Proficiency with EXIM software systems and ERP platforms.
• Excellent organizational and communication skills in Indonesian and English.

Responsibilities

• Oversee import/export operations, documentation preparation, and regulatory compliance.
• Coordinate with customs brokers, freight forwarders, and agents for timely clearance.
• Review, verify, and process EXIM invoices for accuracy and policy compliance.
• Maintain records of all import/export documentation (bills of lading, certificates, packing lists).
• Monitor shipments and provide updates to stakeholders and customers.
• Ensure compliance with tariff classifications, duties, and regulatory filings.
• Prepare and submit customs reports and declarations to authorities.
• Collaborate with Finance, Operations, and Sales to reconcile invoicing discrepancies.
• Identify process improvements to enhance EXIM and invoicing efficiency and reduce costs.
• Handle queries related to shipments, invoices, and customs matters professionally.

Skills

EXIM management

Customs operations

Invoicing & A/R/AP

ERP systems

Excel proficiency

Communication with authorities

Bilingual Indonesian/English

Tools

EXIM software systems

ERP systems

MS Excel

Documentation platforms

Job description

(RPO) EXIM & Invoicing Manager - Pasuruan - WFO (ID: 715031)

About us PT PERSOL RECRUITMENT INDONESIA is a leading recruitment and workforce solutions provider specialising in connecting talented professionals with premier organisations across manufacturing, logistics, and international trade sectors. We pride ourselves on building lasting partnerships with both clients and candidates, fostering a culture of excellence, reliability, and professional growth. Our commitment to quality recruitment practices and candidate development has established us as a trusted partner in Indonesia's dynamic business landscape.

About the role We are seeking an experienced EXIM & Invoicing Manager to join our client's operations team in Pasuruan, East Java. This is a full-time, on-site position that plays a crucial role in managing the organisation's import and export operations whilst overseeing invoicing processes. The successful candidate will take ownership of customs compliance, documentation, and financial accuracy across all international trade activities. This position is integral to ensuring seamless cross-border transactions, regulatory adherence, and timely invoice processing that directly impacts the company's operational efficiency and profitability. The role requires work from office (WFO) at the Pasuruan location, ensuring hands-on management of critical import/export and invoicing functions.

Key responsibilities

• Oversee and manage all import and export operations, including documentation preparation, submission, and compliance with Indonesian customs regulations and international trade requirements
• Coordinate with customs brokers, freight forwarders, and shipping agents to ensure timely clearance and efficient movement of goods across borders
• Review, verify, and process invoices related to EXIM transactions, ensuring accuracy, completeness, and compliance with company policies and accounting standards
• Maintain comprehensive records of all import/export documentation, including bills of lading, certificates of origin, packing lists, and customs declarations
• Monitor and track shipments throughout the logistics chain, providing regular updates to internal stakeholders and customers
• Ensure compliance with applicable laws and regulations, including tariff classifications, duty assessments, and regulatory filing requirements
• Prepare and submit customs reports and declarations to relevant authorities in a timely and accurate manner
• Collaborate with the Finance, Operations, and Sales teams to reconcile invoicing discrepancies and support accurate financial reporting
• Identify and implement process improvements to enhance operational efficiency and reduce costs within EXIM and invoicing functions
• Handle queries and resolve issues related to shipments, invoices, and customs matters in a professional and timely manner

What we're looking for

• Proven experience of at least 5 years in EXIM management, customs operations, or international trade logistics within a manufacturing or trading environment
• Strong knowledge of Indonesian customs regulations, import/export procedures, and international trade compliance requirements
• Demonstrated expertise in invoicing processes, accounts payable/receivable, and financial reconciliation
• Proficiency in using EXIM software systems, customs documentation platforms, and enterprise resource planning (ERP) systems
• Advanced proficiency in Microsoft Excel and other relevant business software applications
• Excellent organisational and time management skills, with the ability to handle multiple shipments and invoicing tasks simultaneously
• Strong communication and liaison skills, particularly with customs authorities, freight forwarders, and internal departments
• Detail-oriented with a strong commitment to accuracy and compliance
• Fluent in Indonesian and English, both written and verbal
• Problem-solving mindset with the ability to navigate complex customs and invoicing challenges
• Preferred: Experience with specific industry sectors such as manufacturing, chemicals, textiles, or electronics
• Preferred: Knowledge of Harmonised System (HS) codes and tariff classification