Receptionist/Front Desk

HUADIAN HEAVY INDUSTRIES CO.,LTD; Jakarta Utara; On-site; IDR 33,480,000 - 61,380,000; Full time

Job summary

HUADIAN HEAVY INDUSTRIES CO.,LTD is seeking a courteous receptionist to welcome visitors and support daily office operations in Jakarta. You will handle calls, manage records, and coordinate meetings for board activities.

The role emphasizes strong communication, organizational skills, and the ability to work both independently and as part of a team. Proficiency in Microsoft Office is required, with Bahasa Indonesia as primary language and basic English or Mandarin preferred.

Qualifications

• Minimum high school diploma or equivalent; diploma or bachelor’s in administration, communication, hospitality, or related fields is an advantage.
• At least 1 year of experience in receptionist/front office/customer service roles.
• Fresh graduates with excellent communication skills are welcome to apply.
• Good command of Bahasa Indonesia; basic English or Mandarin preferred but not required.

Responsibilities

• Welcome and assist visitors, clients, and guests in a courteous and professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage incoming and outgoing correspondence, documents, and deliveries.
• Maintain visitor records and office logs.
• Schedule meetings and coordinate meeting room bookings.
• Prepare meeting rooms and ensure all necessary arrangements for BOD meetings.
• Assist in coordinating BOD meetings, including room setup and refreshments.
• Provide general administrative support to various departments.
• Ensure reception and meeting rooms are tidy and well-maintained.
• Handle inquiries and provide accurate information to visitors and callers.
• Assist with document filing, data entry, and record management.
• Support daily office operations and perform other duties as assigned.

Skills

Communication skills

Microsoft Office

Customer service

Multitasking

Interpersonal skills

Education

High School Diploma

Diploma/Bachelor in Admin/Related

Tools

Microsoft Office Suite

Job description

Welcome and assist visitors, clients, and guests in a courteous and professional manner

Answer, screen, and forward incoming phone calls

Manage incoming and outgoing correspondence, documents, and deliveries

Maintain visitor records and office logs

Schedule meetings and coordinate meeting room bookings

Prepare meeting rooms and ensure all necessary arrangements are ready for BOD (Board of Directors) meetings

Assist in preparing and coordinating BOD meetings, including room setup, documents, refreshments, and other meeting requirements

Provide general administrative and clerical support to various departments

Ensure the reception area and meeting rooms are tidy, presentable, and well-maintained

Handle inquiries and provide accurate information to visitors and callers

Assist with document filing, data entry, and record management

Support daily office operations and perform other duties as assigned

Requirements

Minimum High School Diploma (SMA/SMK) or equivalent. Diploma or Bachelor’s Degree in Administration, Communication, Hospitality, or related fields is an advantage

At least 1 year of experience as a Receptionist, Front Office Officer, Customer Service Representative, or similar role

Fresh graduates with excellent communication skills are welcome to apply

Good command of Bahasa Indonesia, Basic English or Mandarin skills are preferred but not required

Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Professional, well-groomed, and presentable appearance

Positive attitude and customer-oriented mindset

Friendly, confident, and comfortable interacting with visitors and guests

Able to work independently and collaboratively within a team

Engineering & Project Management Services 51-100 employees

PT China Huadian Engineering Indonesia is the subsidiary of China Huadian engineering Co. Ltd., which belongs to China Huadian Group company. China Huadian Group company is one of the largest utility company of power generation in China and one of the Fortune 500 in year 2012 and year 2013. China Huadian Engineering develops, invests and operates several power plants in Indonesia.

PT China Huadian Engineering Indonesia is the subsidiary of China Huadian engineering Co. Ltd., which belongs to China Huadian Group company. China Huadian Group company is one of the largest utility company of power generation in China and one of the Fortune 500 in year 2012 and year 2013. China Huadian Engineering develops, invests and operates several power plants in Indonesia.