Front Desk & Visitor Experience Specialist

HUADIAN HEAVY INDUSTRIES CO.,LTD; Jakarta Utara; On-site; IDR 33,480,000 - 61,380,000; Full time

Job summary

HUADIAN HEAVY INDUSTRIES CO.,LTD is seeking a courteous receptionist to welcome visitors and support daily office operations in Jakarta. You will handle calls, manage records, and coordinate meetings for board activities.

The role emphasizes strong communication, organizational skills, and the ability to work both independently and as part of a team. Proficiency in Microsoft Office is required, with Bahasa Indonesia as primary language and basic English or Mandarin preferred.

Qualifications

• Minimum high school diploma or equivalent; diploma or bachelor’s in administration, communication, hospitality, or related fields is an advantage.
• At least 1 year of experience in receptionist/front office/customer service roles.
• Fresh graduates with excellent communication skills are welcome to apply.
• Good command of Bahasa Indonesia; basic English or Mandarin preferred but not required.

Responsibilities

• Welcome and assist visitors, clients, and guests in a courteous and professional manner.
• Answer, screen, and forward incoming phone calls.
• Manage incoming and outgoing correspondence, documents, and deliveries.
• Maintain visitor records and office logs.
• Schedule meetings and coordinate meeting room bookings.
• Prepare meeting rooms and ensure all necessary arrangements for BOD meetings.
• Assist in coordinating BOD meetings, including room setup and refreshments.
• Provide general administrative support to various departments.
• Ensure reception and meeting rooms are tidy and well-maintained.
• Handle inquiries and provide accurate information to visitors and callers.
• Assist with document filing, data entry, and record management.
• Support daily office operations and perform other duties as assigned.

Skills

Communication skills

Microsoft Office

Customer service

Multitasking

Interpersonal skills

Education

High School Diploma

Diploma/Bachelor in Admin/Related

Tools

Microsoft Office Suite

Job description

HUADIAN HEAVY INDUSTRIES CO.,LTD is seeking a courteous receptionist to welcome visitors and support daily office operations in Jakarta. You will handle calls, manage records, and coordinate meetings for board activities.

The role emphasizes strong communication, organizational skills, and the ability to work both independently and as part of a team. Proficiency in Microsoft Office is required, with Bahasa Indonesia as primary language and basic English or Mandarin preferred.