Receptionist and GA Support

PT Atlas Copco Indonesia

Jakarta Selatan

On-site

IDR 66,960,000 - 100,440,000

Full time

8 days ago

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Job summary

PT Atlas Copco Indonesia is seeking an Administrator/Receptionist to provide front-office support, GA tasks, and travel coordination for staff and visitors in Jakarta Selatan. You will handle calls, mails, records, and vendor liaison, ensuring a clean, efficient office.

Requirements include a Diploma 3 or higher, strong English skills, and the ability to work independently or as part of a team. This role is under a third-party contract with office-hour coverage and after-hours standby if needed.

Qualifications

Experience in reception duties and independent administrative support.
Knowledge of secretarial, clerical, and GA tasks.
Strong customer service principles and practices.
Good planning and organizing abilities.
Service oriented, proactive and reliable.

Responsibilities

Manage incoming calls, visitors, and courier/mail deliveries.
Maintain reception and common areas in a professional condition.
Prepare letters and maintain administrative records and logs.
Coordinate office operations with vendors, security, and staff.
Process POs, invoices, and related admin documents.
Arrange flowers, parcels, baby gifts, and other staff requests.
Coordinate travel arrangements for employees and events.
Support HRGA and other departments with admin needs.

Skills

Reception

Administration

Customer service

English

Planning

Teamwork

Education

Diploma 3 or higher

Tools

MS Office

Job description

This position will be hired under a third-party contract

Mission

This position is responsible for providing administrative and General Affairs (GA) support to ensure smooth office operations, efficient workplace services, and professional support for employees, visitors, and vendors. The role also serves as the main coordinator for all business travel arrangements and related coordination during office hours and after office hours.

Day to Day Role

Reception & Administration

Manage incoming calls, messages, visitors, and courier/mail deliveries.

Maintain the reception area and common spaces in a clean, neat, and professional condition.

Prepare company letters and maintain administrative records and logbooks.

Monitor absence, staff movement and support front-office communications.

Coordinate daily office operations with vendors, security, and office support staff.

Monitor office facilities, maintenance activities, parking, and workplace services.

Ensure availability of taxi vouchers and maintain proper usage records.

Support office monitoring and ensure a safe, comfortable, and well-maintained working environment.

Coordinate vendor inquiries and service requests.

Support the planning and execution of company events and employee activities.

Process purchase orders (POs), invoices, and related administrative documentation.

Arrange employee-related requests such as flowers, parcels, baby gifts, and other support services.

Facilities & Supplies Management

Coordinate meeting room setup and office facility arrangements.

Monitor and replenish pantry and office supplies.

Oversee facility-related issues and coordinate maintenance with relevant vendors.

Travel Arrangement & Employee Support

Serve as the main coordinator for all employee business travel arrangements.

Coordinate flight, hotel, other travel-related requirements with employees and travel vendors.

Ensure travel bookings are completed accurately, timely, and in compliance with company policies.

Collaboration & Other Duties

Work closely with HRGA and other departments to support operational and administrative needs.

Maintain effective communication with internal and external stakeholders.

Perform other duties and ad hoc assignments as required by business needs.

Knowledge & Experiences:

Experience working at the reception position independently.

Knowledge of secretarial, clerical, and general administrative support.

Knowledge of customer service principles and practices.

Good planning and organizing.

Service oriented, initiative, reliable and stress tolerance.

Requirements:

Min. Diploma 3 (D3), bachelor’s degree would be an advantage.

English is a must.

Pleasant personality, energetic and able to standby during afterhours if needed.

Able to work both individually and as a team player.

Atlas Copco in Indonesia has a head office located in Jakarta, precisely at Cilandak Commercial Estate # 203 JL. Cilandak KKO Indonesia. Atlas Copco Indonesia provides high-quality air compressors, power tools and construction equipment & mining equipment, and service plans, through four business areas: Compressor Engineering, Industrial Engineering, Construction Engineering, and Vacuum Engineering. Atlas Copco air compressor products and services include: Oil-free air compressors and Oil-lubricated compressors, medical gas equipment, air dryers , industrial condensate treatment solutions, air filters, gas generators, process gas and water equipment, full marine compressors, railway compressors, compressed air ancillaries and much more.

We also provide services for the maintenance and service of compressors and also provide tools and various spare parts. We are the world's leading sustainable productivity solution. Our customers get what they should get from our products, our company motto is "Home of Industrial Idea" is home to industry ideas.

The success of Atlas Copco Indonesia is inseparable from the quality of sales which emphasizes productivity, environment, and health, supported by adequate services, and also with full support from our employees. They are the most important part of our company and also several branch offices in various cities in Surabaya, Semarang, Medan & Batam to support our distributors from every business area and division to make us ready to serve and support your business!