QMS Assistant

ADM; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

ADM is seeking a QMS Assistant to maintain and monitor the Laboratory’s Quality Management System, ensuring compliance with regulatory and international standards, customer requirements and internal policies. You will support inspection readiness, audits, and the updating of SOPs and QualityDocs.

Responsibilities include coordinating internal audits, maintaining certification status, liaising with auditors and regulatory authorities, and ensuring proper document review, control, and archiving.

Qualifications

• Bachelor's degree in Chemistry, Animal Nutrition, or related major.
• 1–2 years of job-related experience; experience in Animal Nutrition preferred.
• Strong knowledge of GMP and regulatory compliance, hands-on with QMS systems and quality-improvement work.
• Excellent audit management and compliance knowledge.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Good organizational and documentation skills.
• Effective communication for record-keeping and cross-team coordination.
• Strong report writing and presentation abilities.
• Strong project management and organizational skills.
• Proficiency with MS Office applications.

Responsibilities

• Implement and maintain the Company's Quality Management System (QMS).
• Ensure compliance with applicable quality standards.
• Align management systems, business objectives, and customer expectations.
• Plan, schedule, coordinate, conduct, and lead internal audits.
• Ensure audit activities comply with ISO principles and organizational requirements.
• Maintain audit records and performance metrics.
• Maintain certification status and ensure ongoing compliance.
• Liaise with certification bodies, customers, auditors, and regulators.
• Ensure documents are reviewed, approved, distributed, revised, retained, and archived.
• Standardize document templates, numbering, and document management practices.
• Maintain and update QMS documents and support new procedures.

Skills

Audit management

Analytical thinking

Problem solving

Documentation

Communication

Project management

MS Office

Education

Bachelor's degree in Chemistry/Animal Nutrition or related

Tools

MS Office

QMS software

Job description

Job Description

Q MS Assistant has responsibilities to maintain & monitor the Laboratory’s Quality Management System in order to ensure any related process is complied with applicable regulatory standards, international standards, customer requirements & internal policies by e nsuring inspection readiness, including execution, and follow-up of audits and inspections, maintaining and updating QMS (e.g., SOPs, QualityDocs), supporting the implementation of new procedures, etc.

Job Description

Q MS Assistant has responsibilities to maintain & monitor the Laboratory’s Quality Management System in order to ensure any related process is complied with applicable regulatory standards, international standards, customer requirements & internal policies by e nsuring inspection readiness, including execution, and follow-up of audits and inspections, maintaining and updating QMS (e.g., SOPs, QualityDocs), supporting the implementation of new procedures, etc.

Responsibilities

• Implement and maintain the Company's Quality Management System (QMS)
• Ensure compliance with applicable quality standards
• Ensure alignment between management systems, business objectives, and customer expectations
• Plan, schedule, coordinate, conduct, and lead internal audits
• Ensure audit activities comply with ISO audit principles and organizational requirements.
• Maintain audit records and audit performance metrics.
• Maintain certification status and ensure ongoing compliance with applicable standards.
• Liaise with certification bodies, customers, auditors, and regulatory authorities regarding quality system matters
• Ensure documents are reviewed, approved, distributed, revised, retained, and archived according to established requirements.
• Standardize document templates, numbering systems, and document management practices.
• Maintaining and updating QMS (e.g., SOPs, QualityDocs) and supporting the implementation of new procedures

Requirements

• Minimum Bachelor Degree from Chemistry, Animal Nutrition, or any related major
• Have 1-2 years in job-related experiences. Have solid experiences in Animal Nutrition sector will be preferred
• Have good Knowledge of GMP and regulatory compliance requirements, along with hands-on experience in QMS systems and structured quality improvement work
• Have Excellent audit management and compliance knowledge
• Have strong analytical and problem-solving skills & attention to detail
• Have good organizational skills
• Have effective communication skills to ensure accurate record-keeping and smooth coordination with various teams
• Have strong report writing and presentation skills
• Have strong project management and organizational skills
• Proficient using Ms. Office application

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

111592BR