QMS & Quality Compliance Assistant

ADM; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

ADM is seeking a QMS Assistant to maintain and monitor the Laboratory’s Quality Management System, ensuring compliance with regulatory and international standards, customer requirements and internal policies. You will support inspection readiness, audits, and the updating of SOPs and QualityDocs.

Responsibilities include coordinating internal audits, maintaining certification status, liaising with auditors and regulatory authorities, and ensuring proper document review, control, and archiving.

Qualifications

• Bachelor's degree in Chemistry, Animal Nutrition, or related major.
• 1–2 years of job-related experience; experience in Animal Nutrition preferred.
• Strong knowledge of GMP and regulatory compliance, hands-on with QMS systems and quality-improvement work.
• Excellent audit management and compliance knowledge.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Good organizational and documentation skills.
• Effective communication for record-keeping and cross-team coordination.
• Strong report writing and presentation abilities.
• Strong project management and organizational skills.
• Proficiency with MS Office applications.

Responsibilities

• Implement and maintain the Company's Quality Management System (QMS).
• Ensure compliance with applicable quality standards.
• Align management systems, business objectives, and customer expectations.
• Plan, schedule, coordinate, conduct, and lead internal audits.
• Ensure audit activities comply with ISO principles and organizational requirements.
• Maintain audit records and performance metrics.
• Maintain certification status and ensure ongoing compliance.
• Liaise with certification bodies, customers, auditors, and regulators.
• Ensure documents are reviewed, approved, distributed, revised, retained, and archived.
• Standardize document templates, numbering, and document management practices.
• Maintain and update QMS documents and support new procedures.

Skills

Audit management

Analytical thinking

Problem solving

Documentation

Communication

Project management

MS Office

Education

Bachelor's degree in Chemistry/Animal Nutrition or related

Tools

MS Office

QMS software

Job description

ADM is seeking a QMS Assistant to maintain and monitor the Laboratory’s Quality Management System, ensuring compliance with regulatory and international standards, customer requirements and internal policies. You will support inspection readiness, audits, and the updating of SOPs and QualityDocs.

Responsibilities include coordinating internal audits, maintaining certification status, liaising with auditors and regulatory authorities, and ensuring proper document review, control, and archiving.