Purchasing Staff | Head Office | Bali

Savaya Group; Provinsi Bali; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Savaya Group in Bali is seeking a Purchasing Staff to support procurement across its Bali operations from the Head Office. You will source goods and services, process requests, follow up on orders, and maintain accurate records in line with budgets and quality standards.

This hands-on role requires managing competing requests, communicating professionally, and driving purchases from quotation to delivery. Fluency in English and Bahasa Indonesia is desirable.

Qualifications

• Experience in purchasing, procurement, or purchasing administration, ideally in hospitality, food & beverage, retail, or related industry.
• Ability to coordinate requests, quotations, purchase orders, and deliveries.
• Capable of comparing supplier quotations and communicating prices, availability, and terms.
• Strong multi-tasking skills with attention to detail.
• Understanding of purchase orders, supplier invoices, and delivery documentation.

Responsibilities

• Coordinate requests, gather quotations, process orders, and keep stakeholders informed.
• Receive purchasing requests, confirm specs, quantities, and delivery dates.
• Request and compare supplier quotations based on price, quality, availability, and terms.
• Prepare purchase orders and ensure required approvals are in place.
• Follow up with suppliers on confirmations, lead times, and deliveries.
• Maintain accurate supplier details, quotations, POs, invoices, and records.
• Support budget tracking and purchasing documentation improvements.

Skills

Procurement

Supplier coordination

Purchase orders

Budget tracking

Inventory management

Tools

Spreadsheets

Purchasing systems

Job description

Are you organised, detail-oriented, and confident coordinating orders with suppliers and internal teams?

Savaya Group is looking for a Purchasing Staff member to support purchasing activities across its Bali operations from the Head Office. You will help source goods and services, process purchasing requests, follow up on orders and deliveries, and maintain accurate records in line with business requirements, quality standards, and approved budgets.

This is a hands-on role for someone who can manage competing requests, communicate professionally, and follow purchasing tasks through from quotation to delivery.

What You’ll Experience

• Support purchasing across hospitality operations and business functions
• Work with Finance, Operations, project teams, and other departments
• Communicate with local and international suppliers
• Contribute to reliable deliveries, cost control, and efficient purchasing processes
• Build your experience in procurement, supplier coordination, and purchasing administration

What You’ll Be Doing

You will support the purchasing process by coordinating requests, gathering quotations, processing orders, and keeping stakeholders informed.

Your responsibilities will include:

• Receiving purchasing requests and confirming specifications, quantities, and required delivery dates
• Requesting and comparing supplier quotations based on price, quality, availability, and terms
• Preparing purchase orders and checking that the required approvals are in place
• Following up with suppliers on order confirmations, lead times, and delivery arrangements
• Coordinating deliveries with suppliers and relevant receiving teams
• Reporting and helping resolve late, incomplete, damaged, or incorrect deliveries
• Maintaining accurate supplier details, quotations, purchase orders, invoices, and other purchasing records
• Checking purchasing documents and supporting the resolution of invoice or purchase order discrepancies with Finance
• Supporting budget tracking and ensuring purchases follow approved requirements
• Assisting with supplier sourcing, evaluation, onboarding, and performance records
• Monitoring stock availability and coordinating inventory needs with relevant teams
• Updating stakeholders on order status, delivery dates, costs, and supplier issues
• Supporting purchasing reports and identifying opportunities to improve documentation and processes

Could This Be You?

• Have experience in purchasing, procurement, or purchasing administration, ideally in hospitality, food and beverage, retail, or a related industry
• Are comfortable coordinating requests, quotations, purchase orders, and deliveries
• Can compare supplier quotations and communicate clearly about prices, availability, and delivery terms
• Manage multiple tasks and deadlines while maintaining accuracy and attention to detail
• Understand purchase orders, supplier invoices, delivery documentation, and basic budget tracking
• Are comfortable using spreadsheets and purchasing or inventory systems
• Communicate professionally with suppliers and internal stakeholders
• Can work effectively in both English and Bahasa Indonesia
• Are organised, dependable, solutions-focused, and willing to follow through on outstanding actions
• Understand the importance of ethical purchasing, accurate records, and following company procedures

Experience sourcing food and beverage products, operating supplies, equipment, or services for hospitality outlets would be an advantage. Familiarity with suppliers and market pricing in Bali or Indonesia is also beneficial.

What Success Looks Like

• Purchasing requests are processed accurately and within agreed timelines
• Orders match approved specifications, budgets, and quality expectations
• Supplier and purchasing records are complete, current, and easy to review
• Delivery and invoice issues are followed up promptly
• Departments receive clear updates and dependable purchasing support
• Purchasing activities support operational needs and reliable supplier relationships