Purchasing Staff

Warung Local Bali; Provinsi Bali; On-site; IDR 55,800,000 - 78,120,000; Full time

Job summary

Warung Local Bali is seeking a Purchasing Staff to support purchasing operations, ensuring goods availability and accurate documentation. You will coordinate with Suppliers, Outlets, Inventory, and Accounting to streamline procurement.

Requirements include 1–2 years in Purchasing/Procurement, experience in F&B/ hospitality or retail, and a D3/S1 in Management or related field. Proficiency in Microsoft Excel and strong organizational skills are expected.

Qualifications

• Minimum 1–2 years of experience in Purchasing, Procurement, or related position.
• Experience in F&B, Hospitality, Restaurant, or Retail preferred.
• D3/S1 in Management, Business Administration, or Supply Chain Management.
• Understanding of PO, invoice verification, supplier coordination, delivery and payment flow.
• Proficient in Microsoft Office, especially Excel.
• Strong administrative skills with attention to detail and accuracy.
• Good communication, coordination, and follow-up; ability to relate with suppliers and internal teams.
• Strong organizational and time-management skills; handle multiple orders and priorities.
• Proactive, responsible, detail-oriented, able to work independently or in a team.

Responsibilities

• Manage and maintain complete Purchasing administration, including Purchase Orders (PO), invoices, and supporting documents.
• Verify Supplier invoices against PO and related documents before submitting them for payment processing.
• Coordinate and follow up with the Accounting team regarding Supplier payment processes and outstanding payments.
• Monitor orders from Outlets and follow up with Suppliers regarding product availability, fulfillment, and delivery schedules.
• Monitor the Purchasing process from PO creation through payment, and follow up on any outstanding or incomplete processes.
• Review and verify orders from the Inventory Control & Procurement Officer before proceeding to the next process.
• Coordinate with Suppliers regarding pricing, availability, delivery, product fulfillment, and any purchasing issues.
• Assist in preparing monthly Purchasing reports for Management and Consultant (Red Door).
• Maintain accurate, organized, and easily traceable Purchasing records and documentation.
• Support day-to-day Purchasing activities to ensure timely, efficient, and smooth procurement operations.

Skills

Attention to detail

Communication skills

Time management

Education

D3/S1 in Management or Business Administration or Supply Chain Management

Tools

Microsoft Excel

Job description

Warung Local Bali is looking for a Purchasing Staff to support purchasing operations and ensure the availability of goods, accuracy of purchasing documentation, and smooth coordination with Suppliers, Outlets, Inventory, and Accounting.

Key responsibilities

• Manage and maintain complete Purchasing administration, including Purchase Orders (PO), invoices, and supporting documents.
• Verify Supplier invoices against PO and related documents before submitting them for payment processing.
• Coordinate and follow up with the Accounting team regarding Supplier payment processes and outstanding payments.
• Monitor orders from Outlets and follow up with Suppliers regarding product availability, fulfillment, and delivery schedules.
• Monitor the Purchasing process from PO creation through payment, and follow up on any outstanding or incomplete processes.
• Review and verify orders from the Inventory Control & Procurement Officer before proceeding to the next process.
• Coordinate with Suppliers regarding pricing, availability, delivery, product fulfillment, and any purchasing issues.
• Assist in preparing monthly Purchasing reports for Management and Consultant (Red Door).
• Maintain accurate, organized, and easily traceable Purchasing records and documentation.
• Support day-to-day Purchasing activities to ensure timely, efficient, and smooth procurement operations.

About you

• Minimum 1–2 years of experience in Purchasing, Procurement, or a related position.
• Experience in F&B, Hospitality, Restaurant, or Retail industry is highly preferred.
• Minimum D3/S1 in Management, Business Administration, Supply Chain Management, or a related field.
• Good understanding of Purchasing and procurement processes, including PO, invoice verification, Supplier coordination, delivery, and payment flow.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Strong administrative skills with excellent attention to detail and accuracy.
• Good communication, coordination, and follow-up skills.Able to communicate and maintain good relationships with Suppliers and internal departments.
• Strong organizational and time-management skills with the ability to handle multiple orders and priorities.
• Proactive, responsible, detail-oriented, and able to work independently as well as part of a team.