Purchasing Officer

Talent Search Recruitment - Indonesia; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Talent Search Recruitment - Indonesia is seeking a Purchasing Staff to manage end-to-end procurement for a school, including supplier sourcing, PO processing, and budget adherence.

You will coordinate with multiple departments to ensure value-for-money purchasing, maintain records, and support Finance in procurement activities while working full-time on-site in Jakarta.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field.
• Professional certification in procurement or supply chain management is a plus.
• 2–4 years of purchasing/procurement or supply chain experience, preferably in educational institutions or service organizations.
• Strong proficiency in Microsoft Office Suite, especially Excel, for data analysis and procurement tracking.
• Excellent negotiation skills and commercial awareness with ability to analyze market trends.
• Excellent written and verbal English and Indonesian communication skills for suppliers and internal stakeholders.
• Knowledge of procurement principles, supply chain management, and vendor evaluation processes.
• Understanding of budgeting processes and financial controls related to procurement activities.
• Ability to work independently and manage multiple priorities in a fast-paced educational environment.
• High integrity and professionalism in handling confidential supplier information.
• Willingness to work full-time on-site (Work From Office) with occasional extended hours.

Responsibilities

• Procurement Management: process requisitions from departments and source suppliers for best value.
• Purchase Order Processing: prepare, issue, and track orders within approved budgets.
• Vendor Management & Relations: maintain supplier database and negotiate terms for cost savings.
• Documentation & Record Keeping: maintain procurement records and generate reports for compliance.
• Budget Control & Compliance: monitor budgets and forecast procurement activities.
• Administrative Support: assist Finance & Accounting with procurement tasks and inter-department coordination.

Skills

Bachelor's degree

Procurement experience

MS Excel

Negotiation skills

Analytical thinking

Bilingual Indonesian-English

Procurement principles

Budgeting knowledge

Independent worker

Integrity

On-site availability

Education

Bachelor's degree in Business Administration or related field

Procurement certification (preferred)

Tools

Microsoft Excel

Procurement tracking systems

Job description

The Purchasing Staff is responsible for managing the procurement process to ensure cost-effective acquisitionof goods and services required by the school. This role involves vendor management, purchase orderprocessing, price negotiations, and maintaining procurement records. The position requires coordination withvarious departments to understand their needs while ensuring compliance with budgetary constraints andschool policies. The scope of responsibilities includes sourcing suppliers, evaluating quotations, processingpurchase requisitions, managing supplier relationships, and supporting the Finance & Accounting team inprocurement-related activities.

JOB DESCRIPTIONS

1. Procurement Management
   • Process purchase requisitions from various departments in a timely manner.
   • Source and evaluate potential suppliers and vendors for goods and services.
   • Obtain and compare quotations to ensure best value for money procurement.
2. Purchase Order Processing
   • Prepare and issue purchase orders in accordance with approved budgets and procedures.
   • Monitor delivery schedules and follow up on outstanding orders.
   • Coordinate with receiving departments to ensure proper goods receipt and inspection.
3. Vendor Management & Relations
   • Maintain database of approved suppliers and vendor information.
   • Negotiate terms, conditions, and prices with suppliers to achieve cost savings.
   • Evaluate vendor performance and maintain positive supplier relationships.
4. Documentation & Record Keeping
   • Maintain accurate procurement records, contracts, and purchase documentation.
   • Prepare procurement reports and analysis as required by management.
   • Ensure proper filing and documentation for audit and compliance purposes.
5. Budget Control & Compliance
   • Monitor department budgets and ensure purchases are within approved limits.
   • Assist in budget preparation by providing procurement forecasts and market analysis.
   • Ensure compliance with school procurement policies and procedures.
6. Administrative Support
   • Support the Finance & Accounting team in procurement-related administrative tasks.
   • Handle supplier inquiries and resolve procurement-related issues.
   • Coordinate with other departments for special procurement requirements.

QUALIFICATIONS

1. Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
   Professional certification in procurement or supply chain management is a plus.
2. Minimum of 2-4 years of experience in purchasing, procurement, or supply chain management,preferably in educational institutions or service organizations.
3. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), with particularemphasis on Excel for data analysis and procurement tracking systems.
4. Excellent negotiation skills and commercial awareness with ability to analyze market trends and pricingstrategies.
5. Strong analytical and problem-solving abilities with attention to detail in processing documentation andmanaging vendor relationships.
6. Excellent written and verbal communication skills in both Indonesian and English, with ability tocommunicate effectively with suppliers and internal stakeholders.
7. Knowledge of procurement principles, supply chain management, and vendor evaluation processes.
8. Understanding of budgeting processes and financial controls related to procurement activities.
9. Ability to work independently and manage multiple priorities in a fast-paced educational environment.
10. High level of integrity and professionalism in handling confidential supplier information and maintainingethical procurement practices.
11. Willingness to work full-time on-site (Work From Office), with flexibility foroccasional extended hours during peak procurement periods or urgent requirements.