PURCHASING INTERNATIONAL

PT ASTORIA PRIMA; Jakarta Utara; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Astoria Prima is seeking a seasoned International Purchasing professional to source materials, packaging, machinery, and other goods from overseas suppliers. The role focuses on identifying reliable international suppliers, especially from China, and negotiating terms in Mandarin and English.

The ideal candidate will manage PO issuance, coordinate across departments, and monitor the end-to-end purchasing process, ensuring on-time delivery and compliance with import procedures.

Qualifications

• Bachelor's degree in Purchasing, Supply Chain, International Business, or related field.

Responsibilities

• Prepare and issue Purchase Orders to international suppliers.
• Monitor purchasing process from quotation to arrival of goods.
• Request and compare quotations from multiple suppliers for best price, quality, and terms.
• Coordinate with suppliers on specs, samples, quality, and corrective actions.
• Coordinate with Finance, Warehouse, Production, R&D, QA/QC, and Logistics on international purchasing requirements.
• Monitor inventory levels to ensure material availability and prevent production interruptions.
• Manage purchasing documents such as quotations, POs, invoices, packing lists, and shipping documents.
• Monitor supplier performance, including quality, price, delivery, responsiveness, and compliance.
• Conduct regular supplier evaluation and maintain an updated international supplier database.
• Handle supplier complaints, discrepancies, delays, shortages, damaged goods, and other purchasing issues.

Skills

Negotiation

Communication

Analytical thinking

Follow-up

Education

Bachelor's Degree in Purchasing/Supply Chain/International Business

Tools

Microsoft Office (Excel)

Job description

Manage international purchasing activities, particularly sourcing materials, packaging, machinery, spare parts, and other goods from overseas suppliers. Search, identify, evaluate, and develop reliable international suppliers, especially suppliers from China. Communicate and negotiate with suppliers in Mandarin and English, including price, MOQ, payment terms, lead time, specifications, and delivery schedules.

Key responsibilities

• Prepare and issue Purchase Orders (PO) to international suppliers
• Monitor the purchasing process from quotation, order confirmation, production, shipment, customs clearance, until goods arrive at the company
• Request and compare quotations from multiple suppliers to obtain the best price, quality, and delivery terms
• Coordinate with suppliers regarding product specifications, samples, quality requirements, and corrective actions
• Coordinate with Finance, Warehouse, Production, R&D, QA/QC, and Logistics regarding international purchasing requirements
• Monitor inventory levels and purchasing requirements to ensure material availability and prevent production interruptions
• Manage purchasing documents such as quotation, PO, invoice, packing list, commercial invoice, shipping documents, and other import-related documents
• Monitor supplier performance, including quality, price, delivery, responsiveness, and compliance
• Conduct regular supplier evaluation and maintain an updated international supplier database
• Handle supplier complaints, discrepancies, delays, shortages, damaged goods, and other purchasing issues

About you

• Minimum Bachelor's Degree (S1) in Purchasing, Supply Chain Management, International Business, Management, Logistics, or related field
• Minimum 2–3 years of experience in purchasing/procurement, preferably international purchasing
• Experience dealing with Chinese suppliers is highly preferred
• Fluent Mandarin, both written and spoken
• Good command of English, both written and spoken
• Strong negotiation and communication skills
• Familiar with international purchasing and import processes
• Familiar with purchasing documents and international trade terminology
• Proficient in Microsoft Office, especially Excel
• Strong analytical, problem-solving, and follow-up skills

PT Astoria Prima was founded in 1980. Back then it was started to produce pearl cream, facial foam and lipsticks. Now that PT Astoria Prima has advanced in its cosmetic technology, along with the CPKB certification, PT Astoria Prima extended its facility to contract manufacture to other private label cosmetics.

PT Astoria Prima positions itself on the frontline in terms of cosmetic trends. Supported by competitive and experienced staffs, we are constantly developing products that meet the demands of the market. As part of our commitment to produce quality products, we ensure that only safe and cosmetic grade materials are used in our cosmetics.