Procurement Project & Planning Senior Officer

BINUS University; Jakarta Pusat; On-site; IDR 133,920,000 - 267,840,000; Full time

Job summary

BINUS University is seeking a Procurement Specialist to support planning, vendor coordination, and budget management across university units. You will review user requests, clarify specifications, and coordinate with vendors and outsourcing partners to ensure timely delivery and cost control.

This role requires at least a bachelor’s degree and 2–4 years of relevant experience. You will manage payments data, supplier evaluations, stock control, and process improvements to boost efficiency and

Qualifications

• Bachelor degree required; S1.
• 2–4 years of relevant senior staff experience.
• Experience in procurement, budgeting, and vendor management.

Responsibilities

• Review and clarify user budget and specifications.
• Coordinate with vendors and outsourcing partners.
• Manage procurement documents and payment data.
• Vendor coordination and evaluation.
• Monitor warehouse stock levels and stock usage.
• Suggest improvements for time and cost efficiency.
• Prepare procurement reports and record-keeping.

Skills

Vendor coordination

Budget management

Procurement planning

Data accuracy

Stakeholder collaboration

Contract negotiation

Education

Bachelor's degree (S1)

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

Procurement planning and support activities

• Perform the work plan through following activities:
  • Receive, review and clarify all user request budget and specification
  • Coordinate with certain vendor
  • Provide the support expat permission and manage outsourcing, ISS, etc
  • Manage procurement income from all lease in related with certain unit
  • Coordinate with purchasing department in related to payment
  • Ensure the completeness of all data/records of payment and coordinate it with finance directorate
• Build and maintain relationships with key vendors in order to support the efficiency and effectiveness of the procurement process
• Vendor coordination
• Manage and improve certain vendor request
• Responsible for clarification implementation of consumable budget stock & non stock to all business unit in arrangement budget period for next year
• Review and approve SPB & SPHT that received by procurement support
• Perform consumable budget stock & non stock request validation received by procurement support
• Monitor and control warehouse stock materials availability
• Vendor evaluation and provide further suggestion for vendor continuance/change required and/or adjustment
• Control the stock & non stock usage for each directorate/rectorate/faculty/LL
• Provide advice and input to user about materials needed based on purchasing price evaluation
• Approve the price pitching process for certain transaction
• Evaluate the procurement support performance toward user
• Represent companies in negotiating contracts and formulating policies for certain vendor (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc)
• Arrange appropriate sourcing strategies to control the company’s purchased certain material costs (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc)
• Responsible to review and evaluation of internal processes to achieve continual improvement
• Resolve certain vendor or contractor grievances, and claims against vendors
• Ensure the effective implementation of policies and procedures

General Activities

• Prepare the comprehensive report of procurement activities to report it to procurement manager
• Perform and complete other tasks as assigned by managers
• Provide periodic report to direct supervisor
• Suggest improvement process related to procurement activities (especially that can enhance time effectiveness and cost efficiency)
• Perform activities related to quality Management System
• Record and maintain all documents related to procurement programs

C. Human Resources Management

• Propose various development program for own development (e.g., training, workshop)
• Participate in selecting candidates for the procurement outlet area.

Requirements :

• Minimum Bachelor degree (S1)
• Minimum 2 years of working experience in senior staff, or
• Minimum 4 years of working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!