Project Manager (Government Exp)

Pengiklan Anonim; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Pengiklan Anonim in Jakarta is seeking a dedicated Project Assistant/Coordinator to support the Owner and BOD in managing government projects. You will organize and archive project documents, prepare minutes and reports, and support tender documentation.

The role requires strong administrative skills, excellent communication, and ability to coordinate with internal teams and government stakeholders. Based in Jakarta with on-site responsibilities.

Qualifications

• Minimum Diploma (D3) or Bachelor’s Degree in related fields.
• Strong administrative and documentation skills required.
• Excellent communication and coordination abilities essential.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and reporting.

Responsibilities

• Provide relation support to Owner/BOD and manage government projects.
• Prepare, organize, maintain, and archive project documents.
• Assist in preparing correspondence, proposals, minutes, reports.
• Coordinate with internal teams and external stakeholders.
• Monitor project progress and prepare periodic reports.
• Support government tender/procurement documentation and processes.
• Maintain professional communication with government representatives.
• Track actions, meetings, and follow-ups for project stakeholders.

Skills

Administrative skills

Documentation

Communication

Coordination

Stakeholder liaison

Education

Diploma (D3) or Bachelor’s Degree (S1)

Tools

Microsoft Office

Job description

Provide relation support to the Owner / BOD (Board of Director) in managing government projects.

Prepare, organize, maintain, and archive all project documents systematically.

Assist in preparing correspondence, proposals, quotations, minutes of meetings, reports, and other supporting documents.

Maintain proper and organized project documentation for easy access by relevant teams.

2. Project Coordination

Assist the Owner / BOD (Board of Director) in coordinating with internal teams and external stakeholders.

Support communication and coordination with government institutions and related stakeholders.

Arrange meetings, site visits, presentations, and other project-related activities.

Prepare meeting minutes and monitor the follow-up of action items.

Follow up on requests, requirements, and information from project stakeholders.

3. Project Monitoring

Assist in monitoring project progress against agreed timelines, milestones, and targets.

Maintain and regularly update project trackers.

Identify administrative or operational issues and elevate them to the Owner / BOD (Board of Director).

Monitor task completion and ensure activities are carried out according to the project schedule.

Prepare regular project progress reports for internal management and relevant stakeholders.

Assist in identifying and gathering information related to government tenders and procurement opportunities.

Support the preparation of administrative documents required for tenders and government procurement.

Check the completeness and accuracy of documents prior to submission.

Monitor tender schedules, deadlines, and procurement processes.

Coordinate with Sales/Marketing, Legal, Finance, Procurement, and Technical teams regarding project documentation and requirements.

5. Government Stakeholder Support

Maintain professional communication and coordination with government representatives and stakeholders.

Assist in preparing meeting materials, presentations, and other documents required by government stakeholders.

Follow up on requests and information from government institutions and coordinate them with the relevant internal teams.

Maintain professional communication and business ethics when dealing with government stakeholders.

6. Reporting & Documentation

Prepare regular project activity and progress reports.

Prepare project status reports for the Management and Owner / BOD (Board of Director).

Maintain accurate databases of projects, stakeholders, documents, timelines, and activities.

Assist in tracking project costs, purchase orders, invoices, and other supporting documents when required.

Ensure all project data and reports are accurate, complete, and up to date.

Education & Experience

Minimum Diploma (D3) or Bachelor’s Degree (S1) in Business Administration, Management, Engineering, Communication, Secretarial Studies, or a related field.

Minimum 5 - 10 years of experience as a Project Assistant, Project Manager, Marketing Project, or in a similar role.

Experience handling government projects, SOEs, regional government-owned companies, Police, Military, or other institutional projects is an advantage.

Experience in government tender or procurement administration is highly preferred.

Strong administrative and documentation skills.

Excellent communication and coordination skills.

Highly organized and detail-oriented, with the ability to manage multiple documents and tasks simultaneously.

Strong follow-up and task-tracking skills.

Good time management and organizational skills.

Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.

Ability to prepare reports, meeting minutes, project trackers, and other project documentation.

Basic knowledge of project management is an advantage.

Understanding of government tender and procurement processes is an advantage.

Personal Attributes

Detail-oriented, organized, disciplined, and responsible.

Strong interpersonal and communication skills.

Proactive with strong follow-up capabilities.

Able to work under pressure and meet deadlines.

Able to work independently and as part of a team.

Professional and courteous when communicating with government stakeholders.

High level of integrity and able to maintain the confidentiality of company and project information.

Strong understanding of compliance, business ethics, anti-bribery, and anti-gratification principles when handling government projects.

Willing to travel for business trips, meetings, or visits to government institutions when required.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Project Assistant?
• Which of the following types of qualifications do you have?
• Do you have Tender Management experience?
• How many years' experience do you have as a Secretary to the Project Manager?