Project Facilities Admin Intern

Kopi Kenangan; Jakarta Selatan; On-site; IDR 22,320,000 - 33,480,000; Part time

Benefits offered by this job

MS Office training

Job summary

Kopi Kenangan is looking for an organized, detail-oriented Project Facilities Admin Intern to support our Project & Facilities team across Indonesia. You will handle end-to-end administration, vendor coordination, and tracking for store operations and development.

If you're a proactive multi-tasker who loves structure and wants hands-on exposure to multi-site retail management, this internship offers practical experience in documentation, meetings, and reporting for 1,200+ stores in Indonesia

Qualifications

• Final-year student or fresh graduate seeking experience in Project Administration, Facilities, Operations, or General Administration.
• Prior internship or work experience in administration or project coordination is advantageous.
• Proficient in MS Office with data handling and reporting capabilities.
• Strong organizational and time-management skills for multiple deadlines.
• Clear written and verbal communication with internal and external stakeholders.

Responsibilities

• End-to-End Project Administration across Indonesian stores, including letters and vendor docs.
• Vendor & Utility coordination with contractors and PLN/PDAM; manage quotes and tracking.
• Organize and summarize weekly operations meetings with clear MoM notes.
• Maintain daily/weekly tracking logs: Pipeline, Quotes, NSO, MMSV trackers.
• Consolidate timelines and progress into PowerPoint presentations and PDF reports.
• Provide administrative support for nationwide store network across Indonesia.

Skills

Organizational skills

Time-management

Written & verbal communication

Proactive mindset

Education

Final-year student or fresh graduate

Tools

MS Excel (Pivot Tables)

MS Word

MS PowerPoint

MS Office Suite

Job description

Kopi Kenangan is looking for an organized, detail-oriented Project Facilities Admin Intern to support our Project & Facilities team. In this role, you will handle end-to-end administration, vendor coordination, and tracking for store operations and development across Indonesia. If you're a proactive multi-tasker who loves structure and wants hands-on exposure to multi-site retail management, step into this exciting opportunity with us!

Ideal Candidate Profile:

• Education & Status: Final-year student or fresh graduate interested in Project Administration, Facilities, Operations, or General Administration.
• Experience: Previous internship or work experience in administration or project coordination is a strong advantage.
• Software Proficiency: Proficient in MS Office suite—MS Excel (SUM, Pivot Tables, basic data management), MS Word (formal letters/memos), and MS PowerPoint (weekly reports and presentations).
• Skills & Competencies: Strong organizational and time-management skills with the ability to manage daily, weekly, and monthly deadlines accurately.
• Communication & Collaboration: Clear written and verbal communication skills; comfortable dealing with external contractors, utility partners (PLN & PDAM), and internal stakeholders.
• Mindset: Proactive, responsible, highly organized, and eager to learn end-to-end operational workflows.

Job Role:

• End-to-End Project Administration: Manage facilities documentation for stores across Indonesia, preparing formal letters, vendor correspondence, SPK (Surat Perintah Kerja), and BAST (Berita Acara Serah Terima).
• Vendor & Utility Coordination: Coordinate with external contractors and utility providers (e.g., PLN & PDAM); assist in processing quotations, approvals, punchlists, and vendor performance tracking.
• Meeting Management & Reporting: Organize, prepare, and summarize weekly operational meetings, taking clear Minutes of Meeting (MoM) and distributing updates.
• Tracking & Pipeline Management: Maintain daily and weekly tracking logbooks, including Pipeline Reports, Quotation Logbooks, NSO (New Store Opening) Lists, and MMSV Trackers.
• Data Consolidation & Presentation: Consolidate timelines, operational progress, and financial data into polished PowerPoint presentations and official PDF reports for stakeholders.
• Nationwide Store Support: Provide continuous administrative and operational support for store networks across Indonesia.
• Kopi Kenangan: 1,200+ outlets across Indonesia
• Kenangan Coffee Malaysia: 200+ store locations
• Kenangan Coffee Singapore: 10 locations and growing
• Kenangan Coffee India: 10 stores and aggressive expansion plans
• Global Footprint: Expanding footprint across Taiwan, Australia, and the Philippines