PROJECT ASSISTANT (PA) WEDDING PLANNER

Irene Wedding Planner; Jakarta Utara; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Irene Wedding Planner is seeking a proactive Events Assistant to support planning and coordination of wedding projects from preparation to event day. You will liaise with clients, vendors, and internal teams to ensure flawless execution.

Responsibilities include preparing timelines, coordinating meetings, managing documentation and budgets, and assisting across business units as needed. Fluency in English and strong communication are essential for success in a dynamic, travel-ready role.

Qualifications

• Bachelor's degree in any major.
• Willing to travel domestically and internationally.
• Fluent in English (spoken and written).
• Strong communication and coordination skills.
• Independent, proactive, detail-oriented, and service-oriented.
• Previous experience in wedding management is a plus.

Responsibilities

• Assist in planning and coordinating wedding projects from preparation stage to the event day.
• Communicate with clients, vendors (venues, decorators, catering, event teams, etc.), and other stakeholders.
• Prepare project timelines, event rundowns, and ensure all details are executed as planned.
• Schedule and coordinate meetings with clients and vendors.
• Attend meetings with the Director, take minutes, and distribute summaries when required.
• Arrange business travel (domestic within Indonesia and international) as needed for projects.
• Manage project administration, including documentation, contracts, reports, and presentations.
• Assist in budget tracking, expense recording, and vendor payments.
• Handle business emails and communications related to wedding projects and other business ventures managed by the Director.
• Provide operational and project support across other business units under the Director’s management

Skills

Excellent communication

Coordination skills

Independent

Detail-oriented

Under pressure

Education

Bachelor's degree (any major)

Tools

MS Office

Job description

1. Assist in planning and coordinating wedding projects from preparation stage to the event day

2. Communicate with clients, vendors (venues, decorators, catering, event teams, etc.), and other stakeholders

3. Prepare project timelines, event rundowns, and ensure all details are executed as planned

4. Schedule and coordinate meetings with clients and vendors

5. Attend meetings with the Director, take minutes, and distribute summaries when required

6. Arrange business travel (domestic within Indonesia and international) as needed for projects

7. Manage project administration, including documentation, contracts, reports, and presentations

8. Assist in budget tracking, expense recording, and vendor payments

9. Handle business emails and communications related to wedding projects and other business ventures managed by the Director

10. Provide operational and project support across other business units under the Director’s management

Qualifications:

1. Well-groomed, well-mannered, and positive attitude

2. Minimum Bachelor’s degree (any major)

3. Willing to travel domestically and internationally for business purposes

4. Fluent in English (spoken and written)

5. Strong interest in the wedding and event industry (previous experience in wedding management is a plus)

6. Independent, proactive, detail-oriented, and service-oriented

7. Strong communication and coordination skills

8. Able to work under pressure and manage multiple projects simultaneously