Junior Event Manager

Helvetica Events; Denpasar; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Helvetica Events in Bali is seeking a Junior Event Manager to assist in planning and executing corporate events, MICE programs, and related projects.

You will coordinate with clients, vendors, venues, and internal teams; develop timelines, runbooks, and post-event reports; and support on-site coordination to ensure successful outcomes.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Tourism or related field.
• 1–2 years in event management, hospitality, MICE or related industry; fresh graduates with internship welcome.
• Strong organizational and time-management skills with attention to detail.
• Able to manage multiple tasks and meet tight deadlines.
• Good communication and interpersonal skills.
• Fluent in English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Flexibility to work weekends/public holidays for events.
• Proactive, responsible, adaptable and solution-oriented.

Responsibilities

• Assist the Event Manager in planning, coordinating, and executing events from preparation to post-event evaluation.
• Coordinate with clients, vendors, venues, suppliers, and internal teams.
• Prepare event timelines, rundown, checklists, presentations, and other event-related documents.
• Support venue inspections, site visits, and event rehearsals.
• Monitor event setup, operations, and dismantling to ensure smooth execution.
• Assist in managing event budgets, quotations, purchase orders, and vendor coordination.
• Handle on-site event coordination and troubleshoot issues as needed.
• Ensure all event details and client requirements are communicated to relevant teams.
• Prepare post-event reports and documentation.

Skills

Event Planning

Vendor Coordination

Budget Management

Client Communication

Time Management

Bilingual English/Indonesian

Microsoft Office

Education

Bachelor's Degree in Event Management

Tools

Excel

PowerPoint

Job description

We are looking for a Junior Event Manager to join our growing team and support the planning and execution of exciting corporate events, MICE programs, and other special projects.

Key responsibilities

• Assist the Event Manager in planning, coordinating, and executing events from preparation to post-event evaluation
• Coordinate with clients, vendors, venues, suppliers, and internal teams
• Prepare event timelines, rundown, checklists, presentations, and other event-related documents
• Support venue inspections, site visits, and event rehearsals
• Monitor event setup, operations, and dismantling to ensure everything runs smoothly
• Assist in managing event budgets, quotations, purchase orders, and vendor coordination
• Handle on-site event coordination and troubleshoot operational issues when required
• Ensure all event details and client requirements are communicated clearly to the relevant teams
• Prepare post-event reports and documentation

About you

• Minimum Bachelor's Degree in Event Management, Hospitality, Tourism, Marketing, Communications, or a related field
• Minimum 1-2 years of experience in event management, hospitality, MICE, or a related industry. Fresh graduates with strong internship or event experience are also welcome to apply
• Strong organizational and time-management skills with excellent attention to detail
• Able to manage multiple tasks and work under tight deadlines
• Good communication and interpersonal skills
• Fluent in English and Bahasa Indonesia, both written and spoken
• Proficient in Microsoft Office, especially Excel and PowerPoint
• Able and willing to work flexible hours, including weekends or public holidays when required for events
• A proactive, responsible, adaptable, and solution-oriented individual
• Experience in handling corporate events, MICE, incentive groups, or international clients will be an advantage
• Opportunity to work on exciting corporate and international events
• Dynamic and collaborative working environment
• Career development and growth opportunities within the company
• Exposure to various aspects of event management, including MICE, production, logistics, and client management