Project Administrator

PT. Coastal Grand Villas; Provinsi Bali; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT. Coastal Grand Villas in Bali is seeking a Project Administrator to support planning, coordination, and execution of development and operations on-site.

You will organize project documentation, maintain schedules, prepare status reports, and track deliverables and budgets, while coordinating meetings and minutes with internal teams, contractors, and suppliers. The role requires strong organizational and communication skills, comfort with office software, and the ability to manage multiple

Qualifications

• Strong organizational and administrative skills for document management, scheduling, and detail orientation.
• Solid communication and interpersonal skills to coordinate with cross-functional teams, external partners, and stakeholders.
• Basic project coordination: tracking timelines, budgets, and progress reports.
• Proficiency with office productivity tools and comfort with digital collaboration platforms.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced, on-site environment.
• Problem-solving mindset to identify issues early and propose solutions.
• Relevant experience in project administration, hospitality, real estate development, or related fields is an advantage.
• Diploma or bachelor’s degree in Business Admin, Project Management, Hospitality Management, or related discipline preferred.
• Professional fluency in English; Bahasa Indonesia proficiency is a strong plus.

Responsibilities

• Organize project documentation and maintain schedules and timelines.
• Prepare status reports and track deliverables and budgets.
• Coordinate meetings and record minutes; follow up on action items.
• Liaise with internal teams, contractors, and suppliers to ensure smooth progress.
• Assist with procurement requests, basic data entry, and compliance checks.
• Support process improvements to enhance project efficiency and communication.

Skills

Strong organizational skills

Communication skills

Project coordination

Office productivity tools

Multilingual ability

Problem solving

Project administration experience

Education

Bachelor's or Diploma in Business Administration

Diploma in Project Management

Hospitality Management background

Tools

Word processing

Excel

PowerPoint

Job description

Role Description

The Project Administrator at PT. Coastal Grand Villas is responsible for supporting the planning, coordination, and execution of development and operational projects at the property. This is a full-time, on-site role based in Bali, Indonesia. Day-to-day tasks include organizing project documentation, maintaining schedules and timelines, preparing status reports, and tracking deliverables and budgets. The role involves coordinating meetings, recording minutes, following up on action items, and liaising with internal teams, contractors, and suppliers to ensure smooth project progress. The Project Administrator also assists with procurement requests, basic data entry, compliance checks, and supports process improvements to enhance project efficiency and communication.

Qualifications

• Strong organizational and administrative skills, including document management, scheduling, and attention to detail.
• Solid communication and interpersonal skills to coordinate with cross-functional teams, external partners, and stakeholders.
• Basic project coordination skills, such as tracking timelines, monitoring budgets, and preparing progress reports.
• Proficiency in office productivity tools (e.g., word processing, spreadsheets, presentation software) and comfort with digital collaboration platforms.
• Ability to prioritize tasks, manage multiple deadlines, and work reliably in a fast-paced, on-site environment.
• Problem-solving mindset with the capacity to identify issues early and elevate or propose solutions as needed.
• Relevant experience in project administration, hospitality, real estate development, or a related field is an advantage.
• Diploma or bachelor's degree in Business Administration, Project Management, Hospitality Management, or a related discipline preferred.
• Professional fluency in English; proficiency in Bahasa Indonesia is a strong plus.