Personal Assistant to Managing Director

BaliSuperHost Management; Kecamatan Ubud; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Bali Superhost is seeking a dedicated Personal Assistant to the Managing Director based on-site in Ubud, Bali. The role supports high-level operations, manages calendars, coordinates communications, and prepares reports and documents for strategic engagements.

Ideal candidates will have strong executive support experience, excellent diary and travel planning skills, and fluency in English. Knowledge of hospitality or property management is a plus for adapting to a dynamic setting.

Qualifications

• Strong Executive Administrative Assistance and Personal Assistance skills for senior leadership in a dynamic environment.
• Effective Diary Management to coordinate schedules, appointments, and meetings with accuracy and foresight.
• Excellent written and verbal communication to interact with internal teams and external partners professionally.
• Solid Travel Arrangements skills including planning itineraries, booking transport and accommodation, and managing changes.
• Strong organizational and time-management abilities, attention to detail, and proficiency with productivity tools (email, calendars, spreadsheets).
• Fluency in English; Bahasa Indonesia or other languages is an advantage.
• Preferably prior experience in hospitality, property management, or fast-paced service industry with high integrity and discretion.

Responsibilities

• Manage calendars and schedule meetings for the Managing Director.
• Coordinate internal and external communications and prepare documents, presentations, and reports.
• Organize travel arrangements and itineraries for the Managing Director.
• Handle confidential information with discretion and brief the MD for appointments and strategic engagements.
• Liaise with internal teams and external stakeholders; track follow-ups and deadlines.
• Identify ways to streamline workflows and improve efficiency in a fast-paced hospitality environment.

Skills

Executive Administrative Assistance

Personal Assistance

Diary Management

Communication

Travel Arrangements

Organizational Skills

Time Management

Productivity Tools

English Fluency

Tools

Email

Calendars

Spreadsheets

Job description

Bali Superhost, headquartered in Bali, Indonesia, is a fast-growing hospitality company specializing in distinctive villa experiences across key destinations such as Ubud, Canggu, Seminyak, Jimbaran, Uluwatu, Pecatu, and Sanur. Since 2021, the group has managed over 600,000 guest stays and now oversees a portfolio of more than 550 villas supported by a team of over 1,500 professionals.

Role Description

The Personal Assistant to Managing Director is a full-time, on-site role based in Ubud, providing high-level support to the Managing Director in day-to-day operations. Responsibilities include managing calendars, scheduling meetings, coordinating internal and external communications, and preparing documents, presentations, and reports. The role involves organizing travel arrangements and itineraries, handling confidential information with discretion, and ensuring the Managing Director is fully briefed for appointments and strategic engagements. The Personal Assistant will liaise with internal teams and external stakeholders, track follow-ups and deadlines, and proactively identify ways to streamline workflows and improve efficiency. This position requires a hands-on, detail-oriented professional who can operate in a fast-paced hospitality environment and adapt to changing priorities.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Personal Assistance skills, including support for senior leadership in a dynamic environment.
• Candidates should possess effective Diary Management skills to coordinate schedules, appointments, and meetings with accuracy and foresight.
• Candidates should possess excellent Communication skills, both written and verbal, to interact with internal teams and external partners professionally.
• Candidates should possess solid Travel Arrangements skills, including planning itineraries, booking transport and accommodation, and managing changes.
• Candidates should ideally have strong organizational and time-management abilities, attention to detail, and proficiency with productivity tools (e.g., email, calendars, spreadsheets).
• Candidates should ideally be fluent in English; proficiency in Bahasa Indonesia or other languages is an advantage.
• Candidates should preferably have prior experience in hospitality, property management, or a fast-paced service industry, and a high level of integrity and discretion when handling sensitive information.