Project Administration & Proposals Specialist

Exporio Global Technology; Kota Semarang; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Exporio Global Teknologi in Semarang seeks a Project Coordinator to draft proposals, develop budgets, and coordinate information between Client Experience, Design, Accounting, Logistics, and other teams.

You will assist the Client Experience Executive with quotations, ensure procurement matches client specs, track documents and milestones, and escalate issues to the Project Administration Lead. Fluent English and strong Excel skills are required, with ERP familiarity a plus.

Qualifications

• Bachelor’s degree in Management, Business Admin, Interior Design, or related field.
• Experience in project administration or project support; interior/furniture industry preferred.
• Fluent in written and spoken English.
• High attention to detail in specifications, budgeting, and quotations.
• Proficient with Excel/Sheets; ERP familiarity is a plus.
• Willing to work full-time on-site, Mon-Fri, 08:00-17:00 WIB in Semarang.

Responsibilities

• Prepare and draft project proposals for clients.
• Develop and manage project budgets for clients.
• Coordinate project information between Client Experience, Design, Accounting, Logistics, and other relevant teams.
• Assist the Client Experience Executive (CEE) in creating quotations for procurement requirements.
• Ensure the CEE receives products from procurement that strictly match client specifications.
• Oversee products to ensure compliance with client expectations and specifications from initial stages up to final verification against the packing list.
• Work under the Project Administration Lead to ensure assigned project steps are completed accurately and on time.
• Track required documents, approvals, payment status, production status, delivery timing, and other project milestones.
• Follow up on incomplete information, overdue responses, or missing documentation.
• Escalate unresolved issues to the Project Administration Lead.

Skills

Product knowledge

Fluent English

Attention to detail

Microsoft Excel

Google Sheets

ERP familiarity

Education

Bachelor's degree

Tools

Microsoft Excel

Google Sheets

ERP systems

Job description

Exporio Global Teknologi in Semarang seeks a Project Coordinator to draft proposals, develop budgets, and coordinate information between Client Experience, Design, Accounting, Logistics, and other teams.

You will assist the Client Experience Executive with quotations, ensure procurement matches client specs, track documents and milestones, and escalate issues to the Project Administration Lead. Fluent English and strong Excel skills are required, with ERP familiarity a plus.