Project Administration

Exporio Global Technology; Kota Semarang; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Exporio Global Teknologi in Semarang seeks a Project Coordinator to draft proposals, develop budgets, and coordinate information between Client Experience, Design, Accounting, Logistics, and other teams.

You will assist the Client Experience Executive with quotations, ensure procurement matches client specs, track documents and milestones, and escalate issues to the Project Administration Lead. Fluent English and strong Excel skills are required, with ERP familiarity a plus.

Qualifications

• Bachelor’s degree in Management, Business Admin, Interior Design, or related field.
• Experience in project administration or project support; interior/furniture industry preferred.
• Fluent in written and spoken English.
• High attention to detail in specifications, budgeting, and quotations.
• Proficient with Excel/Sheets; ERP familiarity is a plus.
• Willing to work full-time on-site, Mon-Fri, 08:00-17:00 WIB in Semarang.

Responsibilities

• Prepare and draft project proposals for clients.
• Develop and manage project budgets for clients.
• Coordinate project information between Client Experience, Design, Accounting, Logistics, and other relevant teams.
• Assist the Client Experience Executive (CEE) in creating quotations for procurement requirements.
• Ensure the CEE receives products from procurement that strictly match client specifications.
• Oversee products to ensure compliance with client expectations and specifications from initial stages up to final verification against the packing list.
• Work under the Project Administration Lead to ensure assigned project steps are completed accurately and on time.
• Track required documents, approvals, payment status, production status, delivery timing, and other project milestones.
• Follow up on incomplete information, overdue responses, or missing documentation.
• Escalate unresolved issues to the Project Administration Lead.

Skills

Product knowledge

Fluent English

Attention to detail

Microsoft Excel

Google Sheets

ERP familiarity

Education

Bachelor's degree

Tools

Microsoft Excel

Google Sheets

ERP systems

Job description

Company Description PT Exporio Global Teknologi is an Indonesia-based technology and operations company and the strategic partner of Henderson Design Group, an international interior-design firm specializing in high-end residential projects. Exporio develops custom business software, workflow automation, data systems, and digital tools that support Henderson Design Group’s global operations. From its office in Semarang, Exporio’s multidisciplinary team also provides interior-design support, 3D visualization, technical design, procurement, logistics coordination, quality control, finance, human resources, and business operations. Working directly with international leadership, designers, and project managers, Exporio supports projects across markets including San Francisco, Hawaii, Japan, and Indonesia. The company’s purpose is to integrate technology, people, and operational systems to help Henderson Design Group deliver exceptional projects and continue expanding internationally.

Role Description

• Prepare and draft project proposals for clients.
• Develop and manage project budgets for clients.
• Coordinate project information between Client Experience, Design, Accounting, Logistics, and other relevant teams.
• Assist the Client Experience Executive (CEE) in creating quotations for procurement requirements.
• Ensure the CEE receives products from procurement that strictly match client specifications.
• Oversee products to ensure compliance with client expectations and specifications from initial stages up to final verification against the packing list.
• Work under the Project Administration Lead to ensure assigned project steps are completed accurately and on time.
• Track required documents, approvals, payment status, production status, delivery timing, and other project milestones.
• Follow up on incomplete information, overdue responses, or missing documentation.
• Escalate unresolved issues to the Project Administration Lead.

Qualifications

• Strong product knowledge with the ability to understand furniture specifications and materials thoroughly.
• Bachelor's degree in Management, Business Administration, Interior Design, or a related field.
• Experience in project administration, commercial or sales administration, or project support; experience in the interior or furniture industry is an advantage.
• Fluent in written and spoken English.
• High attention to detail, particularly in product specifications, budgeting, quotations, and numerical accuracy.
• Proficient in Microsoft Excel, Google Sheets, and other office applications; familiarity with ERP systems is an advantage.
• Willing to work full-time on-site (WFO), Monday to Friday, 08:00 AM–05:00 PM WIB, in Semarang.