Programme Assistant

United Nations High Commissioner For Refugees (UNHCR); Jakarta Pusat; Presencial; IDR 471.527.000 - 616.612.000; Jornada completa

Descripción de la vacante

UNHCR Indonesia is seeking a Programme Assistant to support routine programme services, manage partnerships, and assist in budgeting, planning and reporting. The role involves coordinating with partners and internal teams to ensure compliance with UNHCR policies and procedures. Strong Excel, MS Office and data management skills are essential.

Jakarta-based, initial assignment through 31 December 2026. The successful candidate will work within a multi-functional team, contributing to risk

Formación

• Demonstrated experience in programme management, Operation Management Cycle and related processes.
• Computer skills (MS Office) including advanced Excel (pivot tables, data management).
• Bachelor level or higher or equivalent; Indonesian nationality/permit preferred.

Responsabilidades

• Provide administrative and technical support within Programme purview for Direct Implementation and funded partners.
• Assist in documenting and processing partnership management, due diligence and reporting requirements.
• Support monitoring activities, risk-based project monitoring, and data-driven program decisions using corporate tools.
• Contribute to community of practice and improvement of programming tools and processes.

Conocimientos

MS Excel

MS Office

Data management

Programme management

Educación

Bachelor or equivalent

High School Diploma

Herramientas

COMPASS

Cloud ERP

PROMS-Aconex

Power BI

Descripción del empleo

Deadline for ApplicationsNovember 16, 2026GradeGS4Staff Member / Affiliate TypeGeneral ServiceReasonTemporary > Temporary Assignment/ AppointmentHardship LevelA (least hardship)Family TypeFamily

Residential location (if applicable)Target Start Date2026-11-01Target End Date2026-12-31Standard Job DescriptionProgramme AssistantOrganizational Setting and Work RelationshipsThe Programme Assistant receives guidance from more senior programme staff and may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Assistant.The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.Duties- Provide administrative assistance and support in routine services and activities within Programme.- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.- Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.- Guided by the MFT approach, contribute to monitoring activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.- Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits- Use UNHCR's corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.- Actively contribute to UNHCR's programming of community of practice and to the improvement of programming tools and processes.- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).- Perform other duties as required.Minimum QualificationsEducation & Professional Work ExperienceYears of Experience / Degree LevelG4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higherField(s) of EducationN / ACertificates and/or LicensesNot specifiedRelevant Job ExperienceEssentialDemonstrated experience in programme management, Operation Management Cycle and related processes.Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)DesirableTraining relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning ProgrammeExperience in programme management training and capacity building activities.Functional SkillsIT-Enterprise Resource Planning (ERP)*IT-Computer LiteracyPG-Programme Management (programme cycles and reporting standards)PG-Results-Based ManagementDM-Data ManagementPG-Programme Analysis(Functional Skills marked with an asterisk* are essential)Language RequirementsFor International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate ProfileFunctional Title : Programme AssistantCategory & Level : GS Level 4 / Temporary AppointmentDuty Station : Jakarta, IndonesiaEntry on Duty : 1 December 2026Duration : Initially until 31 December 2026Closing Date : 16 November 2026Operational ContextThe Office of the United Nations High Commissioner for Refugees was established on 14 December 1950 by the United Nations General Assembly. The agency is mandated to lead and coordinate international action to protect refugees and other forcibly displaced and stateless persons. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another country, with the option to return home voluntarily, integrate locally or identify a third country solution.The Programme Assistant receives guidance from Associate Programme Officer and may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Assistant.The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversityDuties and Responsibilities- Provide technical and administrative assistance and support in routine services and activities within Programme purview for both Direct Implementation activities and activities implemented by funded partners.- Assist in organizing and documenting the relevant processes in the Partnership Management in accordance with Procedures for Partnership Management revised in October 2025, ensuring due diligence to meet the requirements of projects.- Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.- Guided by the MFT approach, contribute to monitoring activities implemented through partnerships and those under direct implementation in line with Programme Handbook, Procedure on Partnership Management, and programming instructions.- Assist in ensuring compliance with risk-based project monitoring, which includes but not limited to regular verification, preparation of performance and financial verification reports, and issuance of Internal Control Assessment (ICA) in line with the Procedures.- Support other relevant Units and Field staffs in carrying out Direct Implementation activities through conducting procurement of goods and services in accordance with UNHCR Finance and Procurement policies.- Use UNHCR’s corporate tools (e.g. COMPASS, Cloud ERP, PROMS-Aconex, Result Data Portal, Power BI reports) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.- Actively contribute to UNHCR’s programming of community of practice and to the improvement of programming tools and processes.- Perform other duties as required.Qualifications/RequirementsYears of Experience / Degree Level1-year relevant experience with High School Diploma; or 2-years Bachelor or equivalent or higherRelevant Job ExperienceEssentialDemonstrated experience in programme management, Operation Management Cycle and related processes. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)DesirableTraining relevant to function of the position including Programme Management – Level 1. Results Based Management Learning Programme. Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.Functional SkillsIT-Computer Literacy; PG-Programme Management (project formulation, programme cycles and reporting standards); PG-Results-Based Management; DM-Data Management; PG-Programme AnalysisNationality: Citizen of Indonesia; non-citizen with Indonesian permanent residence.Languages: Excellent knowledge of English and Bahasa Indonesia (written and spoken).Core Competencies: Accountability, Communication, Organizational Awareness, Teamwork & Collaboration, Commitment to Continuous Learning, Client & Result Orientation.Cross-Functional Competencies: Analytical Thinking, Planning and Organizing, Stakeholder Management.Functional ClearanceThis position doesn't require a functional clearanceRequired languages (expected Overall ability is at least B2 level),,Desired languages,,Additional QualificationsSkillsDM-Data Management, IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), PG-Programme Analysis, PG-Programme Management (programme cycles and reporting standards), PG-Results-Based ManagementEducationCertificationsBusiness Administration - Other, HCR Learning Program - UNHCR, International Law - Other, Social Sciences - OtherWork ExperienceUNHCR Salary Calculatorhttps://icsc.un.org/Home/SalaryScalesOther information