Procurement Staff

Ucoal; Jakarta Pusat; Hybrid; IDR 180,000,000 - 240,000,000; Full time

Job summary

Ucoal Sumberdaya Head Office, Jakarta Pusat, is seeking a Procurement Specialist to support end-to-end sourcing of materials, equipment, and services for mining and infrastructure projects.

You will manage RFQs, supplier comparisons, negotiation, and PO issuance, coordinate with cross-functional teams, and ensure compliant, timely procurement. The role requires a Bachelor’s and 1–2 years in procurement; ERP familiarity is a plus.

Qualifications

• Minimum 1–2 years of experience in Procurement, Purchasing, Supply Chain, or related functions.
• Experience in procurement for mining, infrastructure, construction, heavy equipment, or related industries is highly preferred.
• Strong understanding of PR, RFQ, quotation comparisons, negotiation, PO, and vendor management.
• Good sourcing, negotiation, vendor coordination, and follow-up skills.
• Proficient in Microsoft Office; ERP systems familiarity is an advantage.
• Strong analytical, communication, coordination, and problem-solving skills.

Responsibilities

• Process procurement activities from PR review to PO issuance following company procedures.
• Source and identify qualified suppliers based on specs, price, availability, and delivery.
• Prepare RFQ, compare quotations, and manage procurement documents.
• Coordinate with internal users to understand specs, quantities, and delivery schedules.
• Negotiate pricing, payment terms, lead times, and other terms with vendors.
• Monitor outstanding POs and coordinate timely deliveries with vendors.
• Maintain procurement records, vendor databases, and related documents.
• Collaborate with Warehouse, Finance, Logistics, Operations, and Engineering.
• Support vendor evaluation and performance monitoring; address procurement issues.

Skills

Procurement

Vendor coordination

Sourcing

Negotiation

RFQ process

Purchase orders

Analytical thinking

Communication skills

Organizational skills

Detail-oriented

Education

Bachelor’s degree in Supply Chain or related field

Tools

MS Excel

ERP systems

Job description

Ucoal Sumberdaya Head Office, Jakarta Pusat

Job Description:

Support end-to-end procurement activities to ensure the timely, cost-effective, and compliant sourcing of materials, equipment, and services required for mining and infrastructure operations.

Responsibilities:

• Process procurement activities from purchase requisition (PR) review, sourcing, quotation, vendor comparison, negotiation, and purchase order (PO) issuance in accordance with company procedures.
• Source and identify qualified suppliers based on specifications, quality, price, availability, and delivery requirements.
• Prepare and evaluate Request for Quotation (RFQ), quotation comparisons, and procurement documents.
• Coordinate with internal users to understand specifications, quantities, delivery schedules, and other procurement requirements.
• Negotiate with vendors regarding pricing, payment terms, lead time, delivery schedules, and other commercial terms.
• Monitor outstanding PO and coordinate with vendors to ensure timely delivery of materials and services.
• Maintain accurate procurement records, vendor databases, quotations, PO documentation, and related supporting documents.
• Coordinate with Warehouse, Finance, Logistics, Operations, Engineering, and other relevant departments to ensure smooth procurement processes.
• Support vendor evaluation and performance monitoring based on quality, delivery, responsiveness, and commercial performance.
• Identify procurement issues and coordinate appropriate solutions to minimize delays and support operational continuity.
• Prepare procurement reports and monitoring data for management as required.
• Ensure all procurement activities comply with company policies, SOPs, authorization requirements, and applicable standards.

Requirements:

• Minimum Bachelor’s Degree (S1) in Supply Chain Management, Procurement, Management, Industrial Engineering, Business Administration, or related fields.
• Minimum 1–2 years of experience in Procurement, Purchasing, Supply Chain, or related functions.
• Experience in procurement for mining, infrastructure, construction, heavy equipment, or related industries is highly preferred.
• Good understanding of procurement processes, including PR, RFQ, quotation comparison, negotiation, PO, and vendor management.
• Strong sourcing, negotiation, vendor coordination, and follow-up skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Familiarity with ERP/procurement systems is an advantage.
• Strong analytical, communication, coordination, and problem-solving skills.
• Detail-oriented, organized, proactive, and able to manage multiple procurement activities and deadlines.
• Able to work independently and collaboratively with cross-functional teams.
• Strong integrity and commitment to procurement compliance and ethical business practices.