Procurement Project & Planning Senior Officer

Binus University International; Pulau Untung Jawa; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Binus University International in Jakarta seeks a Procurement Manager to lead planning and support activities. The role emphasizes budget review, vendor coordination, data accuracy, and effective procurement processes across units.

Responsibilities include coordinating with purchasing and finance, reviewing SPB/SPHT, managing stock levels, evaluating vendors, and driving cost efficiency while maintaining strong supplier relationships.

Qualifications

• Bachelor degree in a relevant field.
• Minimum 2–4 years of working experience in procurement or senior staff roles.

Responsibilities

• Procurement planning and support activities including budget review and vendor coordination.
• Manage supplier relationships and vendor evaluations to optimize costs.
• Review and approve SPB and SPHT; validate consumable budget stock and non-stock requests.
• Coordinate with purchasing and finance on payments and data completion.
• Monitor warehouse stock availability and maintain procurement records.
• Provide reporting to procurement management and suggest process improvements.

Education

Bachelor's degree (S1)

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

Procurement planning and support activities

• Perform the work plan through following activities:
• Receive, review and clarify all user request budget and specification
• Coordinate with certain vendor
• Provide the support expat permission and manage outsourcing, ISS, etc
• Manage procurement income from all lease in related with certain unit
• Coordinate with purchasing department in related to payment
• Ensure the completeness of all data/records of payment and coordinate it with finance directorate
• Build and maintain relationships with key vendors in order to support the efficiency and effectiveness of the procurement process
• Vendor coordination
• Manage and improve certain vendor request
• Responsible for clarification implementation of consumable budget stock & non stock to all business unit in arrangement budget period for next year
• Review and approve SPB & SPHT that received by procurement support
• Perform consumable budget stock & non stock request validation received by procurement support
• Monitor and control warehouse stock materials availability
• Vendor evaluation and provide further suggestion for vendor continuance/change required and/or adjustment
• Control the stock & non stock usage for each directorate/rectorate/faculty/LL
• Provide advice and input to user about materials needed based on purchasing price evaluation
• Approve the price pitching process for certain transaction
• Evaluate the procurement support performance toward user
• Represent companies in negotiating contracts and formulating policies for certain vendor (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc)
• Arrange appropriate sourcing strategies to control the company’s purchased certain material costs (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc)
• Responsible to review and evaluation of internal processes to achieve continual improvement
• Resolve certain vendor or contractor grievances, and claims against vendors
• Ensure the effective implementation of policies and procedures

General Activities

• Prepare the comprehensive report of procurement activities to report it to procurement manager
• Perform and complete other tasks as assigned by managers
• Provide periodic report to direct supervisor
• Suggest improvement process related to procurement activities (especially that can enhance time effectiveness and cost efficiency)
• Perform activities related to quality Management System
• Record and maintain all documents related to procurement programs

C. Human Resources Management

• Propose various development program for own development (e.g., training, workshop)
• Participate in selecting candidates for the procurement outlet area.

Requirements

• Minimum Bachelor degree (S1)
• Minimum 2 years of working experience in senior staff, or
• Minimum 4 years of working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!