Procurement Portal & RFP Specialist

OurTeam; Jakarta Pusat; Remote; IDR 72,000,000 - 144,000,000; Full time

Job summary

OurTeam is seeking a detail‑oriented Procurement Portal & RFP Specialist to own our inbound and outbound procurement operations. You will manage vendor registrations, track opportunities, and drive end-to-end responses for RFPs, RFIs, RFQs, EOIs, with leadership support to win enterprise contracts.

In this remote role, you will collaborate with Solutions Architects, Operations, and Leadership to position OurTeam’s offerings—Work Redesign, Skills Architecture, HR Tech Advisory, and Managed Global

Qualifications

• 2–4+ years of proven experience in bid writing, RFP management, vendor portal registration, or procurement coordination.
• Experience navigating enterprise vendor portals and government tender boards.
• Excellent written English for clear, compelling proposal copy.

Responsibilities

• Manage procurement portals, vendor registrations, and compliance documents.
• Lead end-to-end RFP/RFI/RFQ/EOI responses with cross-functional teams.
• Coordinate pricing inputs, delivery models, and technical specifications.
• Track bids in CRM and drive follow-ups to improve win rates.
• Ensure timely, high-quality submissions and regulatory compliance.

Skills

Bid writing

RFP management

Vendor portal registration

CRM (Zoho)

Cross‑functional collaboration

Deadline management

Tools

Zoho CRM

Zoho ATS

Job description

OurTeam is an end-to-end Workforce Transformation & Strategic Talent Partner. We bridge the gap between high-level management strategy and hands-on operational delivery by deconstructing legacy roles, building skills-based architectures, and deploying embedded global capacity into optimized workflows.

This is a remote position.

About OurTeam

OurTeam is an end-to-end Workforce Transformation & Strategic Talent Partner. We bridge the gap between high-level management strategy and hands-on operational delivery by deconstructing legacy roles, building skills-based architectures, and deploying embedded global capacity into optimized workflows.

Position Overview

We are seeking a detail-oriented, highly organized Procurement Portal & RFP Specialist to own our inbound and outbound procurement operations. In this role, you will lead our presence across public and private procurement portals, maintain active vendor registrations, monitor high-intent procurement channels, and drive the end-to-end response process for Requests for Proposals (RFPs), Tenders, and Expressions of Interest (EOIs).

You will work closely with leadership to position OurTeam’s core offerings—Work Redesign, Skills Architecture, HR Tech Advisory, and Managed Global Capacity—to win enterprise, government, and mid-market contracts.

Key Responsibilities

1. Procurement Portal Management & Vendor Registration

• Register, manage, and maintain OurTeam’s profiles on key public and private procurement portals, vendor databases, and tender platforms.
• Ensure all compliance documentation, capability statements, certifications, tax/financial info, and insurance details are updated and ready for rapid submission.
• Proactively search and track active opportunities matching keywords such as Workforce Transformation, Work Redesign, RPO Services, Skills Architecture, Managed Staffing, and HR Technology Change Management.

2. End-to-End RFP & Proposal Operations

• Lead the end-to-end bid management lifecycle for incoming RFPs, RFIs, RFQs, and EOIs.
• Parse RFP requirements and create detailed response checklists, compliance matrices, and delivery schedules.
• Draft, edit, and assemble high-quality, customized proposal responses using established master content, case studies, and tailored technical value propositions.
• Coordinate across internal stakeholders (Solutions Architects, Operations, Leadership) to gather delivery models, pricing inputs, and technical specifications.
• Review final submission packages for strict adherence to formatting, eligibility, legal, and submission deadline rules.

3. Lead Tracking & CRM Pipeline Operations

• Log, track, and monitor the status of all active bids, vendor applications, and procurement leads directly in Zoho CRM.
• Manage follow-ups post-submission and capture evaluator feedback to continuously refine OurTeam’s proposal repository and win rate.
• Collaborate with the outbound team running automated lead generation sequences via Explee to cross-reference target accounts issuing active procurement signals.

Requirements

Required Qualifications & Experience

• Experience: 2–4+ years of proven experience in bid writing, RFP management, vendor portal registration, or procurement coordination within B2B professional services, consulting, IT, and workforce/staffing industries.
• Portal Knowledge: Hands‑on experience navigating enterprise vendor portals, municipal/government tender boards, and RFP aggregator platforms.
• Proposal Writing: Exceptional written communication skills in English, with the ability to articulate complex services (Workplace Transformation, Managed Capacity, Skills Frameworks) into clear, compelling proposal copy.
• CRM / Tech Savvy: Hands‑on experience using CRMs (experience with Zoho CRM and Zoho ATS is a strong advantage) to manage deal stages and contact records.
• Project & Deadline Management: Obsessive attention to detail with a track record of managing multiple tight bid deadlines simultaneously without sacrificing quality.