Procurement Officer

Swissôtel Hotels & Resorts; Maluku; On-site; IDR 60,000,000 - 120,000,000; Full time

Benefits offered by this job

Meals provided

Uniform & accommodation

Free city transport

Employee discount card

Learning programs

Career growth

CSR activities

Job summary

Swissôtel Nusantara in Indonesia seeks a Procurement Assistant to manage requisitions, source suppliers, and coordinate with departments to meet procurement needs. The role emphasizes accuracy, supplier relations, and adherence to hotel policies in a fast-paced environment.

The successful candidate will have at least 1 year in an international brand, strong communication, and proficiency with MS Office and POS systems, with flexibility in working hours.

Qualifications

• Proficient in Bahasa Indonesia and English.
• Minimum of 1 year experience in a similar position in an international brand. Remote area work experience is preferred.
• Hands-on, organized, good communication and negotiation skills.
• Working knowledge on procurement procedures, supplier management, vendor database and Kitchen daily market list.
• Ability to work with MS Office programs (Excel in particular) and POS system.
• Strong eye-to-details and ability to work in a fast-paced service environment.
• Flexible with working hours and ability to work with tight deadlines.
• Physical ability to lift moderate weight, stand and walk for extended periods of time.

Responsibilities

• Process purchase requisitions and purchase orders accurately and efficiently.
• Source and evaluate suppliers to obtain competitive pricing, quality products, and reliable services.
• Coordinate with departments to ensure procurement needs are fulfilled in a timely manner.
• Maintain good relationships with approved suppliers and vendors.
• Verify supplier quotations, product specifications, and delivery schedules.
• Assist in negotiating prices and terms with suppliers under the guidance of the Procurement Manager.
• Ensure all purchases comply with hotel policies, approval procedures, and brand standards.
• Maintain proper documentation and filing of purchasing records, invoices, and related documents.
• Monitor delivery status and follow up with suppliers regarding pending orders.
• Assist in maintaining supplier databases and conducting vendor evaluations.
• Coordinate with Receiving, Cost Control, and Finance departments to ensure smooth procurement processes.
• Support inventory control activities and assist in monitoring stock availability.
• Prepare purchasing reports and provide administrative support to the Procurement Department.

Skills

Bahasa Indonesia

English

MS Office

Excel

POS system

Attention to detail

Communication

Negotiation

Tools

MS Office

Excel

POS system

Job description

Swissôtel Nusantara, a distinguished 5-star hotel located in the heart of Indonesia’s new capital city, Ibu Kota Nusantara (IKN), presents an exceptional opportunity for passionate talents to be part of our team and deliver genuine Swiss hospitality at IKN.

Job Description

What is in it for you

• Meals, uniform and accommodation are provided. Free public transportation in the city.
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies and the opportunity to earn qualifications while you work
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference in the local community through our Corporate Social Responsibility activities.

What You Will Be Doing

• Process purchase requisitions and purchase orders accurately and efficiently.
• Source and evaluate suppliers to obtain competitive pricing, quality products, and reliable services.
• Coordinate with departments to ensure procurement needs are fulfilled in a timely manner.
• Maintain good relationships with approved suppliers and vendors.
• Verify supplier quotations, product specifications, and delivery schedules.
• Assist in negotiating prices and terms with suppliers under the guidance of the Procurement Manager.
• Ensure all purchases comply with hotel policies, approval procedures, and brand standards.
• Maintain proper documentation and filing of purchasing records, invoices, and related documents.
• Monitor delivery status and follow up with suppliers regarding pending orders.
• Assist in maintaining supplier databases and conducting vendor evaluations.
• Coordinate with Receiving, Cost Control, and Finance departments to ensure smooth procurement processes.
• Support inventory control activities and assist in monitoring stock availability.
• Prepare purchasing reports and provide administrative support to the Procurement Department.

Qualifications

Your experience and skills include

• Proficient in Bahasa Indonesia and English.
• Minimum of 1 year experience in a similar position in an international brand. Remote area work experience is preferred.
• Hands-on, organized, good communication and negotiation skills.
• Working knowledge on procurement procedures, supplier management, vendor database and Kitchen daily market list.
• Ability to work with MS Office programs (Excel in particular) and POS system.
• Strong eye-to-details and ability to work in a fast-paced service environment.
• Flexible with working hours and ability to work with tight deadlines.
• Physical ability to lift moderate weight, stand and walk for extended periods of time.

Additional Information

Our Commitment To Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.