Procurement Assistant Manager

PT SOECHI LINES Tbk

Jakarta Pusat

On-site

IDR 223,200,000 - 357,120,000

Full time

3 days ago

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Job summary

Soechi Group is seeking an experienced Procurement Assistant Manager to oversee procurement activities, tender processes, vendor management, and commercial negotiations across the Group. The role focuses on identifying opportunities, developing vendor strategies, and ensuring procurement activities align with budgets and policies.

The candidate will manage end-to-end tender processes, coordinate with internal departments, and lead negotiations to achieve cost savings and optimal terms.

Qualifications

Bachelor's degree in any discipline; preferred fields include Supply Chain Management, Business Administration, Engineering or Finance.
5+ years of relevant procurement experience, tender management, vendor evaluation and negotiation.

Responsibilities

Oversee procurement activities, tender processes, vendor management, and commercial negotiations across the Group.
Identify procurement opportunities and develop vendor-selection strategies.
Manage tender timelines and ensure alignment with budgets and policies.
Lead vendor negotiations for competitive pricing and favorable terms.
Prepare tender evaluation reports and present recommendations for approval.
Coordinate cross-functional stakeholders and ensure timely updates and documentation.

Skills

English proficiency

Communication

Negotiation

Stakeholder management

Analytical skills

Procurement knowledge

Education

Bachelor's Degree

Supply Chain/Business/Engineering/Finance preferred

Tools

MS Office

Procurement systems

Job description

Location: Central Jakarta, Indonesia
Job Type: Full-time
Industry: Maritime / Shipping / Oil & Gas

PROCUREMENT ASSISTANT MANAGER

About the Role

We are seeking an experienced Procurement Assistant Manager to oversee procurement activities, tender processes, vendor management, and commercial negotiations across the Group.

The role will be responsible for identifying procurement opportunities, developing vendor-selection strategies, managing tender timelines, negotiating competitive terms, and ensuring procurement activities are aligned with company budgets, policies, and business requirements.

Key Responsibilities

Procurement Planning & Cost Optimization

Identify procurement opportunities and analyze potential cost savings.
Develop procurement strategies that support business requirements, cost efficiency, quality, and timely delivery.
Ensure procurement activities are aligned with approved company budgets and internal policies.
Monitor procurement performance and identify opportunities for process improvement.

Tender & Bidding Management

Manage the end-to-end procurement process from pre-bidding activities through vendor selection and appointment.
Coordinate tender and bidding processes in accordance with company procedures.
Develop and implement appropriate vendor-selection strategies, including competitive bidding and direct vendor evaluation where applicable.
Review commercial and technical submissions in coordination with relevant user departments.
Ensure procurement timelines and monthly tender targets are achieved.

Vendor Management & Negotiation

Identify, evaluate, and maintain relationships with potential and existing vendors.
Conduct vendor negotiations to obtain competitive pricing, favorable commercial terms, and optimal value for the company.
Ensure vendor selection is based on established criteria, including cost, quality, capability, compliance, and delivery performance.
Maintain proactive and professional communication with vendors throughout the procurement process.
Monitor vendor performance and address procurement-related issues when required.

Tender Evaluation & Reporting

Prepare tender evaluation reports and supporting documentation for completed procurement activities.
Present procurement recommendations and obtain the required review and approval from management.
Prepare regular procurement and tender performance reports.
Maintain accurate records of bidding processes, vendor evaluations, negotiations, and procurement decisions.

Cross-Functional Coordination

Coordinate with relevant internal stakeholders, including:
- User Departments
- Purchasing
- Accounts Payable
- Finance
- Internal Audit
- Legal
Facilitate communication and information-sharing regarding procurement activities, contracts, and vendor arrangements.
Support contract-related coordination and ensure relevant stakeholders receive timely updates and documentation.
Ensure procurement activities comply with company policies and applicable approval procedures.

Team Leadership

Supervise and manage procurement team members to ensure work is completed accurately and efficiently.
Set priorities and monitor team performance against monthly tender targets.
Provide guidance and support to subordinates in tender management, vendor negotiations, and procurement administration.
Encourage accountability, collaboration, and continuous improvement within the procurement team.

Requirements

Bachelor's Degree in any discipline; a degree in Supply Chain Management, Business Administration, Engineering, Finance, or a related field is preferred.
Minimum 5 years of relevant experience in procurement, purchasing, sourcing, or tender management.
Proven experience managing tendering and bidding processes.
Strong understanding of vendor evaluation, procurement procedures, and commercial negotiations.
Excellent communication, negotiation, and stakeholder-management skills.
Strong commercial awareness and ability to identify cost-saving opportunities.
Proficiency in Microsoft Office and procurement-related systems.
Strong command of English, both written and spoken.
High attention to detail, integrity, and ability to manage multiple procurement activities simultaneously.
Experience supervising or coordinating a procurement team is preferred.

Key Competencies

Procurement & Strategic Sourcing
Tender & Bidding Management
Vendor Evaluation & Selection
Commercial Negotiation
Cost Saving & Procurement Optimization
Contract Coordination
Procurement Reporting
Stakeholder Management
Vendor Relationship Management
Team Leadership
Analytical & Problem-Solving Skills
English Communication

Preferred Experience

Candidates with procurement experience in maritime, shipping, shipyard, oil & gas, logistics, or other asset-intensive industries are preferred, particularly those familiar with structured tender processes and multi-department procurement coordination.

Soechi Group, is one of the largest tanker owning companies in Indonesia; with ship Owning, Commercial Shipping Operations and related Administration; as the core business activities.Our company is multi-layered and multi-focused with a variety of business functions consisting of : Chartering & Commercial Management, Ship Management, Market Analysis, Vessel Operation, Technical, Procurement, New Building projects and Crewing.Support functions also play an important role with separate departments for - Quality Healthy Safety and Environment; Legal and Insurance; Corporate Administration; Managerial and Financial Accounting.We are constantly seeking opportunities to grow our tonnage and with this in mind, long term plans are prepared to identify future vessel purchases and new building projects carefully; with in-depth analysis and investigation of the global marine transportation and energy market needs.Our Business Development and Asset Management teams are constantly gauging market conditions and gathering market intelligence in order to develop comprehensive plans for the future.

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