Principal Personal Assistant

Mahatma Gandhi School; Jakarta Utara; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Mahatma Gandhi School in Jakarta seeks a meticulous Principal Personal Assistant to support the Principal with calendar management, correspondence, and coordination of school activities. The role requires strong bilingual communication, discretion with confidential information, and the ability to work independently to keep daily operations running smoothly and professionally.

You will liaise with teachers, staff, parents, and external partners, prepare reports, and organize meetings and events.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar position.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office and Google Workspace.
• Able to handle confidential information with professionalism and discretion.
• Proactive, detail-oriented, responsible, and able to work independently.
• Strong coordination and interpersonal skills.
• Experience working in a school or educational institution is an advantage.

Responsibilities

• Manage the Principal’s schedule, meetings, appointments, and daily activities.
• Prepare correspondence, reports, meeting materials, and other documents.
• Coordinate communication between the Principal, school management, teachers, staff, parents, and external parties.
• Organize meetings, events, and official school activities.
• Maintain proper filing and confidentiality of important documents and information.
• Follow up on tasks, requests, and matters assigned by the Principal.
• Support the Principal in administrative and operational matters as required.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Independent work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Mahatma Gandhi School is seeking a highly organized, proactive, and professional Principal Personal Assistant to provide administrative and coordination support to the Principal and ensure smooth day-to-day communication and activities.

Key Responsibilities

Manage the Principal’s schedule, meetings, appointments, and daily activities.

Prepare correspondence, reports, meeting materials, and other documents.

Coordinate communication between the Principal, school management, teachers, staff, parents, and external parties.

Organize meetings, events, and official school activities.

Maintain proper filing and confidentiality of important documents and information.

Follow up on tasks, requests, and matters assigned by the Principal.

Support the Principal in administrative and operational matters as required.

Requirements

Bachelor’s degree in Business Administration, Management, Communication, or a related field.

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar position.

Excellent organizational and time-management skills.

Strong written and verbal communication skills in English.

Proficient in Microsoft Office and Google Workspace.

Able to handle confidential information with professionalism and discretion.

Proactive, detail-oriented, responsible, and able to work independently.

Strong coordination and interpersonal skills.

Experience working in a school or educational institution is an advantage.