Admin Staff - Mandarin Speaker

Kalos Dikaios; Jakarta Barat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Kalos Dikaios is seeking a detail-oriented Administrative Assistant for our Jakarta office. You will handle daily office tasks, manage documents, and support coordination with lawyers, staff, clients, notaries, and vendors. Fluency in Indonesian, English, and Mandarin is required, with a Mandarin certificate preferred.

You will ensure confidentiality and accurate filing of physical and digital records. Responsibilities include preparing reports, invoices, and correspondence; organizing files;

Qualifications

• Bachelor’s degree in any major; preferred fields include Law, Chinese Literature, or Business Administration.

Responsibilities

• Handle daily administrative tasks and office documentation for the law firm.
• Translate legal and administrative documents (English/Indonesian/Mandarin) as needed.
• Assist communication between local staff and English- and Mandarin-speaking clients and stakeholders.
• Manage and organize client files, case files, reports, and internal documents.
• Support coordination with lawyers, internal teams, and external parties (clients, notaries, government agencies, courts, and vendors).
• Prepare reports, meeting notes, and administrative records.
• Assist in preparing and administering legal documents (agreements, power of attorney, engagement letters, correspondence).
• Assist in billing and procurement-related documentation (invoices, purchase orders, retainer administration).
• Ensure data accuracy, document confidentiality, and proper filing (physical and digital).
• Provide general administrative support to the legal team.

Skills

Mandarin proficiency

English proficiency

Indonesian fluency

Communication skills

Confidentiality

Education

Bachelor’s degree

Tools

MS Office

Excel

Word

Job description

Handle daily administrative tasks and office documentation, translate documents between English, Indonesian, and Mandarin Chinese, and assist communication between local staff and English- and Mandarin-speaking stakeholders. Manage and organize files, reports, and internal documents while supporting coordination with internal departments and external vendors.

Responsibilities

• Handle daily administrative tasks and office documentation for the law firm
• Translate legal and administrative documents (English/Indonesian/Mandarin) as needed
• Assist communication between local staff and English- and Mandarin-speaking clients and stakeholders
• Manage and organize client files, case files, reports, and internal documents
• Support coordination with lawyers, internal teams, and external parties (clients, notaries, government agencies, courts, and vendors)
• Prepare reports, meeting notes, and administrative records
• Assist in preparing and administering legal documents (agreements, power of attorney, engagement letters, correspondence)
• Assist in billing and procurement-related documentation (invoices, purchase orders, retainer administration)
• Ensure data accuracy, document confidentiality, and proper filing (physical and digital)
• Provide general administrative support to the legal team

Requirements

• Bachelor’s degree in any major (preferably Law, Chinese Literature, Business Administration, or related fields)
• Proficiency in Mandarin and English (spoken and written); fluent in Indonesian
• Holds a valid Mandarin proficiency certificate (HSK level 4 or above, or an equivalent such as TOCFL)
• Minimum 2 years of experience in administration, preferably in a law firm or legal environment
• Proficient in Microsoft Office (especially Excel and Word)
• Detail-oriented, organized, and responsible, with a high regard for confidentiality
• Good communication and coordination skills, including with clients and external parties
• Able to work in a fast-paced environment and meet deadlines