Office Manager

Wijaya & Co; Indonesia; On-site; IDR 150,000,000 - 210,000,000; Full time

Job summary

Wijaya & Co is seeking an experienced Office Manager to oversee daily operations of our law office in Indonesia. You will work closely with firm partners to keep calendars, coordinate meetings, and ensure smooth administrative flows that enable lawyers to focus on client matters.

Key responsibilities include HR and recruitment, budgeting and billing oversight, technology management, and maintaining client relations.

Qualifications

• Experience leading office teams and coordinating multiple tasks.
• Strong planning, calendar management, and meeting coordination.
• Familiarity with budgeting, billing and financial processes.
• Ability to maintain professional client relations in a law firm.
• Knowledge of common legal software applications.

Responsibilities

• Oversee and streamline administrative tasks to ensure smooth office operations.
• Maintain and organize attorney calendars, ensuring deadlines and appointments are met.
• Schedule appointments and coordinate meetings with clients and internal teams.
• Ensure office equipment is well-maintained and operational.
• Recruit and onboard attorneys, paralegals, and support staff.
• Manage and support firm employees and foster a productive work environment.
• Handle budgeting, billing, and collections to maintain the firm’s financial health.
• Monitor expenses and ensure cost-effective operations.
• Manage the firm’s technology needs, including implementing and maintaining software solutions.
• Troubleshoot technical issues and ensure the team has the tools they need to succeed.
• Serve as a key point of contact for clients and interface with them for inquiries and updates.
• Provide critical support to attorneys, paralegals, legal secretaries, and other personnel.

Skills

Leadership

Organization

Budgeting

Billing

Client relations

Legal software

Tools

Legal software

Job description

Are you an experienced professional with a knack for organization, leadership, and multitasking? Our prestigious law firm is seeking a dedicated Office Manager to oversee daily operations and ensure the seamless functioning of our office.

About the Role

As the Office Manager, you will work closely with firm partners to manage the day-to-day business operations of the law office. Your role will be critical in maintaining efficiency and supporting the team to deliver exceptional legal services.

Key Responsibilities

Your responsibilities will include, but are not limited to:

Administrative Oversight

• Oversee and streamline administrative tasks to ensure smooth office operations.
• Maintain and organize attorney calendars, ensuring deadlines and appointments are met.
• Schedule appointments and coordinate meetings with clients and internal teams.
• Ensure office equipment is well-maintained and operational.

Human Resources and Recruitment

• Recruit and onboard attorneys, paralegals, and support staff.
• Manage and support firm employees, including filing clerks, secretaries, administrators, and paralegals.
• Foster a positive and productive work environment.
• Handle budgeting, billing, and collections to maintain the firm’s financial health.
• Monitor expenses and ensure cost-effective operations.

Technology and Software Management

• Manage the firm’s technology needs, including implementing and maintaining software solutions.
• Troubleshoot technical issues and ensure the team has the tools they need to succeed.

Client Relations

• Serve as a key point of contact for clients, ensuring their needs are met with professionalism and care.
• Interface with clients to address inquiries and provide updates as needed.

Team Support

• Provide critical support to attorneys, paralegals, legal secretaries, and other personnel when necessary.
• Assist with special projects and tasks to ensure the firm’s success.

Qualifications

The ideal candidate will possess:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• A proactive approach to problem-solving.
• Experience in budgeting, billing, and financial management.
• Familiarity with legal software and technology tools.
• Leadership skills to manage and motivate a diverse team.

Why Join Us?

• Dynamic Work Environment: Be part of a fast-paced, collaborative team that values innovation and excellence.
• Professional Growth: Gain exposure to various aspects of legal operations and grow your career in the legal industry.
• Competitive Compensation: We offer a competitive salary and benefits package.
• Impactful Role: Play a crucial role in the success of our firm and make a difference in the lives of our clients.