Personal & Executive Assistant

H-Ostel Bali; Indonesia; Remote; IDR 796,319,000 - 1,327,199,000; Full time

Benefits offered by this job

Remote work flexibility

Professional development

Executive exposure

Health and wellness programs

Job summary

H-Ostel Bali is seeking an experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership from a home office. You will manage calendars, coordinate travel, and handle confidential information with discretion in a remote-first environment.

The role requires five years of C-level support, strong communication, and proactive problem-solving abilities, with a preference for an associate's or bachelor's degree and a high school diploma as a minimum.

Qualifications

• Minimum of 5 years of experience supporting C-level executives or senior management.
• Demonstrated expertise in calendar management, travel booking, and expense reporting.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Exceptional written and verbal communication skills, with a professional demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• High school diploma required; an associate's or bachelor's degree is preferred.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare, edit, and proofread documents, reports, and presentations with a high degree of accuracy.
• Act as a gatekeeper, screening calls, emails, and visitors to manage executive access.
• Conduct research, compile data, and prepare background materials for meetings and projects.
• Handle confidential information with discretion and maintain strict adherence to privacy policies.
• Coordinate with internal and external stakeholders to ensure smooth project execution and communication flow.

Skills

Calendar management

Travel booking

Expense reporting

Written and verbal communication

Proactive problem solving

C-level executive support

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Our client seeks a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is responsible for managing complex schedules, coordinating communications, and handling confidential information with discretion in a remote setting. This is a superb opportunity to join a dynamic, remote-first organization and contribute significantly to high-level operations.

About the Role

Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership from their home office. This pivotal role requires exceptional organizational acumen, proactive problem-solving, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be instrumental in ensuring executives can focus on strategic objectives by handling a wide range of administrative, logistical, and operational tasks.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare, edit, and proofread documents, reports, and presentations with a high degree of accuracy.
• Act as a gatekeeper, screening calls, emails, and visitors to manage executive access.
• Conduct research, compile data, and prepare background materials for meetings and projects.
• Handle confidential information with discretion and maintain strict adherence to privacy policies.
• Coordinate with internal and external stakeholders to ensure smooth project execution and communication flow.

Requirements

• Minimum of 5 years of experience supporting C-level executives or senior management.
• Demonstrated expertise in calendar management, travel booking, and expense reporting.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Exceptional written and verbal communication skills, with a professional demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• High school diploma required; an associate's or bachelor's degree is preferred.

Benefits

• Attractive salary and performance-based incentives.
• Remote work arrangement providing flexibility and autonomy.
• Opportunities for professional development and executive exposure.
• Comprehensive health and wellness programs.
• A dynamic and supportive remote work culture.