Senior Executive Personal Assistant — Organized, Discreet Support

Pt B - Generasi Asia; Jawa Barat; Remote; IDR 240,431,000 - 480,862,000; Full time

Benefits offered by this job

Remote work from anywhere

Professional development resources

Health and retirement plans

Competitive salary

Job summary

Pt B - Generasi Asia is seeking a highly organized Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote role. The position emphasizes meticulous calendar management, document preparation, and professional communication in a virtual environment.

You will coordinate travel, manage confidential information, and liaise with internal and external stakeholders, enabling executives to focus on strategic initiatives while maintaining high standards

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Responsibilities

• Manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research, compile data, and prepare reports as requested by the executive team.
• Handle confidential information with discretion and maintain appropriate filing systems, both digital and physical if necessary.
• Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.

Skills

Executive support

Communication skills

Time management

Independent work

Tools

Microsoft Office Suite

Google Workspace

Job description

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This fully remote position is crucial for ensuring the smooth operation of executive functions, allowing leaders to focus on strategic initiatives. The ideal candidate thrives in a virtual environment, demonstrates exceptional attention to detail, and possesses a strong work ethic, contributing to a high-performance culture remotely.

Key Responsibilities

• Manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research, compile data, and prepare reports as requested by the executive team.
• Handle confidential information with discretion and maintain appropriate filing systems, both digital and physical if necessary.
• Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work remotely from anywhere.
• Access to professional development resources and training.
• Comprehensive benefits package including health and retirement plans.
• A supportive and collaborative virtual work environment.