Personal Assistant to GM

Anantara Ubud Bali Resort; Provinsi Bali; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Anantara Ubud Bali Resort is seeking a proactive Administrative Coordinator to support the General Manager. You will manage the daily schedule, coordinate meetings, handle calls and emails, and maintain confidential files in a busy luxury resort environment.

This role requires professional communication, strong organization, and the ability to liaise with internal departments and external partners. On-site Bali location with full-time hours and hospitality-focused team.

Responsibilities

• Manage the General Manager’s daily schedule, appointments, and meetings.
• Prepare meeting agendas, minutes of meetings, reports, and correspondence.
• Handle incoming calls, emails, and other communications professionally.
• Coordinate meetings, appointments, and business arrangements with internal departments and external parties.
• Maintain proper filing and confidentiality of documents and information.
• Follow up on instructions and pending matters assigned by the General Manager.
• Assist with travel arrangements, hotel reservations, and other administrative requirements.
• Coordinate with department heads to ensure timely submission of reports and completion of assigned tasks.
• Perform other duties as assigned by the General Manager.

Job description

Job Location:Anantara Ubud Bali ResortAnantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people.Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits.Manage the General Manager’s daily schedule, appointments, and meetings.Prepare meeting agendas, minutes of meetings, reports, and correspondence.Handle incoming calls, emails, and other communications professionally.Coordinate meetings, appointments, and business arrangements with internal departments and external parties.Maintain proper filing and confidentiality of documents and information.Follow up on instructions and pending matters assigned by the General Manager.Assist with travel arrangements, hotel reservations, and other administrative requirements.Coordinate with department heads to ensure timely submission of reports and completion of assigned tasks.Perform other duties as assigned by the General Manager.Not the right fit? Set up email alerts as new job postings become available that meet your interest!