Personal Assistant to CEO

Hamaren Group; Bekasi; On-site; IDR 180,000,000 - 360,000,000; Full time

Job summary

Hamaren Group in Bekasi, Indonesia seeks an experienced Personal Assistant to support the CEO. You will manage the CEO's schedule, arrange meetings and travel, prepare documents, and liaise with internal and external stakeholders.

Ideal candidate holds a bachelor's degree, has strong communication, organizational, and problem-solving skills, and is proficient in MS Office or Google Workspace. Travel and driving may be required, with discretion and professional appearance.

Qualifications

• Bachelor's degree in a related field.
• Proven experience as Personal Assistant/Executive Assistant/Secretary or similar role preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management skills.
• Able to manage schedules, meetings, travel, correspondence, and admin tasks.
• Discretion with confidential information.
• Proficient in MS Office and/or Google Workspace.
• Valid SIM A and driving skills required.
• English is an advantage.

Responsibilities

• Manage and coordinate the CEO's daily schedule and appointments.
• Arrange meetings, business trips, transportation, and related logistics.
• Prepare and organize documents, correspondence, and administrative materials.
• Coordinate communication between the CEO and internal/external stakeholders.
• Accompany the CEO to selected meetings or activities when required.
• Support the CEO in ensuring daily activities and priorities are well organized.
• Handle confidential information and documents professionally.
• Assist with other administrative and coordination tasks related to the CEO's activities.
• Willing to travel for business as required.
• Professional appearance suitable for representing the company in business settings.

Skills

Time management

Communication skills

Organizational skills

Interpersonal skills

Schedule management

Driving

English proficiency

Problem solving

Education

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

Job description

Manage and coordinate the CEO's daily schedule and appointments.

Arrange meetings, business trips, transportation, and related logistics.

Prepare and organize documents, correspondence, and administrative materials.

Coordinate communication between the CEO and internal/external stakeholders.

Accompany the CEO to selected business meetings or activities when required.

Support the CEO in ensuring daily activities and priorities are well organized.

Handle confidential information and documents professionally.

Assist with other administrative and coordination tasks related to the CEO's activities.

Bachelor's degree (S1) in Secretary, Communication, Management, Business Administration, or a related field.

Previous experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role is preferred.

Strong communication and interpersonal skills.

Excellent organizational and time-management skills.

Able to manage schedules, meetings, business trips, correspondence, and administrative needs.

Proactive, responsive, detail-oriented, and capable of solving problems independently.

Comfortable working in a fast-paced and dynamic environment.

Able to handle confidential company and executive information with discretion.

Able to work independently as well as coordinate effectively with internal and external stakeholders.

Willing to travel for business purposes when required.

Flexible and adaptable to changing schedules and priorities.
Professional and appropriate appearance suitable for representing the company in business settings.

Proficient in Microsoft Office and/or Google Workspace.

Valid SIM A and confident driving skills are required due to the nature of the position.
Good command of English is an advantage.

Strong sense of responsibility, professionalism, and integrity.