Personal Assistant to CEO

nolimit; Jakarta Selatan; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

nolimit is seeking a proactive Personal Assistant/Executive Assistant to serve as a reliable right-hand to the CEO in Jakarta. The role covers administrative tasks, calendar management, meeting coordination, and preparation of MoMs and briefing materials.

The successful candidate will communicate effectively with internal and external stakeholders, maintain confidentiality, and be willing to travel for business as needed. PR exposure and social media support are a plus.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Executive Secretary, or similar role preferred.
• Strong verbal and written communication skills.
• Proficient in Diary/Calendar Management and scheduling.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks effectively.
• Detail-oriented, proactive, and able to work independently.
• Able to communicate and coordinate effectively with various stakeholders.
• Understanding of Public Relations (PR) is preferred.
• Knowledge or interest in Big Data and AI is an advantage.
• Strong interest in Marketing and Social Media.
• Willing and physically prepared to travel out of town when required for business purposes.
• Able to maintain confidentiality and demonstrate professional discretion.

Responsibilities

• Manage administrative, communication, and selected substantive matters for the CEO.
• Coordinate and manage the CEO's daily meeting agenda.
• Schedule meetings, appointments, and other activities for the CEO.
• Prepare Minutes of Meeting (MoM) and follow up on relevant action items.
• Prepare presentation materials, reports, and briefing documents for the CEO.
• Assist the CEO in managing and coordinating business-related matters.
• Support the CEO in managing and developing social media activities.
• Coordinate communication between the CEO and internal/external stakeholders.
• Handle confidential information and documents professionally.
• Support business activities and out-of-town travel when required.

Skills

Calendar management

Scheduling

Time management

Communication skills

Organizational skills

Prioritization

Independent working

Stakeholder coordination

Discretion/confidentiality

PR awareness

Travel coordination

Social media interest

Big Data/AI interest

Marketing interest

Job description

• Manage administrative, communication, and selected substantive matters for the CEO.
• Coordinate and manage the CEO's daily meeting agenda.
• Schedule meetings, appointments, and other activities for the CEO.
• Prepare Minutes of Meeting (MoM) and follow up on relevant action items.
• Prepare presentation materials, reports, and briefing documents for the CEO.
• Assist the CEO in managing and coordinating business-related matters.
• Support the CEO in managing and developing social media activities.
• Coordinate communication between the CEO and internal/external stakeholders.
• Handle confidential information and documents professionally.
• Support business activities and out-of-town travel when required.

Qualifications

• Previous experience in Personal Assistant, Executive Assistant, Executive Secretary, or a similar role is preferred.
• Strong verbal and written communication skills.
• Proficient in Diary/Calendar Management and scheduling.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks effectively.
• Detail-oriented, proactive, and able to work independently.
• Able to communicate and coordinate effectively with various stakeholders.
• Understanding of Public Relations (PR) is preferred.
• Knowledge or interest in Big Data and AI is an advantage.
• Strong interest in Marketing and Social Media.
• Willing and physically prepared to travel out of town when required for business purposes.
• Able to maintain confidentiality and demonstrate professional discretion.

What We're Looking For:

We are looking for someone who can act as a reliable right-hand support to the CEO someone who is not only capable of handling administrative tasks, but also understands business priorities, communicates effectively, and proactively anticipates what needs to be done.