Personal Assistant CEO

PT. VKD Lifestyle Indonesia (Visi Kreatif Digital); Sleman; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT. VKD Lifestyle Indonesia (Visi Kreatif Digital) seeks a competent Personal Assistant in Yogyakarta to manage the executive’s calendar, prepare meeting minutes, and coordinate with senior leadership and external stakeholders.

You will arrange travel, support cross-departmental initiatives, and ensure confidentiality while representing leadership professionally. Ideal candidates have a D3/S1 degree and at least 1 year of PA experience, strong organizational skills, and excellent communication.

Qualifications

• D3 or S1 degree in Administration/Management/Communication/Secretarial Studies or related field.
• Minimum 1 year of experience as Personal Assistant; fresh graduates welcome.
• Strong administrative and documentation skills.
• Skilled in calendar and schedule management, meetings, agendas, and appointments.
• Strong communication and time management skills.
• Experience coordinating with top management or CEOs is a plus.
• Professional, proactive, organized, detail-oriented, and able to maintain confidentiality.
• Able to serve as a professional representative of leadership when communicating with internal and external parties.
• Age: Max. 30 years old.

Responsibilities

• Manage the executive’s agenda, meeting schedules, appointments, and activities.
• Prepare meeting minutes, documentation of decisions, and action plans.
• Serve as a liaison between leadership and internal and external stakeholders.
• Monitor and follow up on leadership directives and action plans.
• Coordinate business meetings, business trips, work visits, and leadership schedules.
• Arrange reservations, accommodations, transportation, and other travel needs.
• Conduct cross-departmental coordination to support leadership directives.

Skills

Calendar management

Meeting coordination

Communication

Documentation

Time management

Stakeholder liaison

Education

D3/S1 degree

Job description

• Manage the executive’s agenda, meeting schedules, appointments, and activities
• Prepare meeting minutes, documentation of decisions, and action plans
• Serving as a liaison between leadership and internal and external stakeholders
• Monitoring and following up on leadership directives and action plans
• Coordinating business meetings, business trips, work visits, and leadership schedules
• Arranging reservations, accommodations, transportation, and other travel needs
• Conducting cross-departmental coordination to support the implementation of leadership’s strategic directives

• Minimum D3 or S1 degree in Administration, Management, Communication, Secretarial Studies, or a related field
• Minimum 1 year of experience as a Personal Assistant, fresh graduates are welcome to apply
• Strong administrative and documentation skills
• Skilled in calendar and schedule management, meetings, agendas, and appointments
• Possesses strong communication and time management skills
• Experience coordinating with top management or CEOs is a plus
• Professional, proactive, organized, detail-oriented, and able to maintain confidentiality
• Able to serve as a professional representative of leadership when communicating with both internal and external parties
• Age: Max. 30 years old