Personal Assistant / Receptionist

Business Hub Asia; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Benefits offered by this job

Competitive salary

Employee benefits

Growth opportunities

Flexible working hours

International work environment

Job summary

Business Hub Asia is seeking a proactive Personal Assistant / Receptionist to support daily operations, manage executive calendars, greet clients, and handle correspondence with professionalism.

The role requires excellent English communication, sharp organizational skills, and proficiency in Microsoft Office. You will work in a dynamic, multicultural environment with flexible hours and growth opportunities.

Qualifications

• Excellent verbal and written communication in English.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Greet and assist clients and guests in a warm, professional manner.
• Manage executive calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, calls, and emails on behalf of management.
• Draft letters, reports, and presentation materials as needed.
• Maintain office supply inventory and liaise with vendors and service providers.
• Support internal communications and assist with organizing company events.
• Ensure the reception and office areas remain tidy and welcoming at all times.

Skills

Organizational skills

Verbal & written communication

Interpersonal skills

Multitasking

Administrative support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Join Business Hub Asia as a Personal Assistant / Receptionist

Are you an organized, proactive professional with a polished presence and strong communication skills?
Business Hub Asia is hiring a Personal Assistant / Receptionist to support daily operations, assist company leadership, and represent our firm with professionalism to clients, partners, and visitors.

Our experienced team supports 1,000+ clients across diverse sectors, providing strategic on-the-ground guidance. At Business Hub Asia, we’re committed to simplifying expansion and operations in Southeast Asia while upholding the highest standards of professionalism and integrity.

Key Responsibilities

• Greet and assist clients and guests in a warm, professional manner.
• Manage executive calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, calls, and emails on behalf of management.
• Draft letters, reports, and presentation materials as needed.
• Maintain office supply inventory and liaise with vendors and service providers.
• Support internal communications and assist with organizing company events.
• Ensure the reception and office areas remain tidy and welcoming at all times.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication in English (additional languages are a plus).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Friendly, professional demeanor with strong interpersonal skills.
• Ability to multitask and manage shifting priorities effectively.
• Previous experience as a personal assistant, receptionist, or administrative support is preferred but not required.
• Enthusiasm to learn and grow in a dynamic, multicultural environment.

What We Offer

• A supportive and international work environment.
• Competitive salary and employee benefits.
• Growth opportunities within a fast-expanding consulting firm.
• Direct involvement in exciting projects across Southeast Asia.
• Flexible working hours as agreed upon.

About Our Company

Business Hub Asia helps foreign businesses enter and scale across Indonesia, Vietnam, and the Philippines. Our services include company registration, immigration & visa support, corporate compliance, EOR/HR advisory, tax advisory, and product registration. We work at the intersection of business strategy and legal frameworks to create seamless expansion experiences for our clients.