Personal Assistant (Mandarin Speaker)

Talent Insider; Jakarta Pusat; On-site; IDR 60,000,000 - 110,000,000; Full time

Job summary

Talent Insider is seeking a Personal Assistant (Mandarin Speaker) to support an executive in Jakarta. The role involves managing calendars, handling Mandarin and English correspondence, and arranging travel and itineraries.

The ideal candidate will have 2+ years in a PA/EA role, fluency in Mandarin and English, and excellent organizational and communication skills in a multicultural environment.

Qualifications

• 2+ years of experience as a personal assistant or executive assistant.
• Fluency in Mandarin (spoken and written) and English is mandatory.
• Bachelor's degree in Business Administration, Languages, or related field preferred but not mandatory.

Responsibilities

• Manage the executive's calendar, appointments and meetings.
• Handle correspondence in Mandarin and English.
• Arrange travel plans including flights, accommodations and transportation.
• Prepare detailed itineraries and manage travel-related expenses.
• Schedule, plan and organize internal and external meetings or events.
• Serve as a point of contact between the executive and stakeholders.
• Build and maintain relationships with clients, partners and team members.

Skills

Mandarin

English

Calendar management

Communication

Education

Bachelor's degree

Job description

About the job Personal Assistant (Mandarin Speaker)

Talent Insider is an upcoming HR Consultancy Service, founded in 2021. Our clients have been some of the leading brands in Indonesia, and this service continues to expand.

Registered in Singapore & Indonesia, we can assist with your growth plans and strategies, and continue to expand our regional presence with strong regional partners to assist our client in recruitment and branding strategy.

Job Description

• Manage and organize the executive's calendar, appointments, and meetings.
• Handle correspondence, including emails, phone calls, and written communications in Mandarin and English.
• Arrange travel plans, including booking flights, accommodations, and transportation.
• Prepare detailed itineraries and manage travel-related expenses.
• Schedule, plan, and organize internal and external meetings or events.
• Serve as a point of contact between the executive and stakeholders.
• Build and maintain relationships with clients, partners, and team members.

Requirement

• Bachelors degree in Business Administration, Languages, or a related field (preferred but not mandatory).
• 2+ years of experience as a personal assistant or executive assistant.
• Experience in a multicultural or bilingual working environment is an advantage.
• Fluency in Mandarin (spoken and written) and English is mandatory.
• Additional language skills are a plus.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in both Mandarin and English.
• High level of discretion and professionalism.