Personal Assistant for Director

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

NEXA is seeking a dedicated Personal Assistant to support the Director in Semarang. This full-time, on-site role handles calendars, meetings, travel, documents, and presentations, ensuring the Director is well-prepared for engagements and communications flow smoothly with internal teams and external partners.

The ideal candidate will have strong diary management, executive administrative experience, confidentiality, excellent written and verbal English, and proficiency with standard office

Qualifications

• Strong personal assistance skills including travel arrangements and daily support for senior leadership.
• Executive administrative experience with handling confidential information.
• Diary management with accurate scheduling and reminders.

Responsibilities

• Manage director's calendars, meetings, and travel arrangements with discretion.
• Prepare documents, presentations, and correspondence; filter information for decisions.
• Coordinate internal and external communications and follow up on action items.

Skills

Personal assistance

Executive support

Diary management

Administrative support

Communication skills

Organization

Office tools

Education

Diploma or degree in business/administration

Tools

Email

Calendars

Spreadsheets

Word processing

Job description

The Personal Assistant for Director role at NEXA is a full-time, on-site position based in Semarang. The Personal Assistant will support the Director with daily administrative and organizational tasks, including managing calendars, scheduling meetings, coordinating travel, and preparing documents and presentations. This role will handle correspondence, filter and prioritize information and requests, and ensure the Director is well-prepared for appointments and engagements. The Personal Assistant will maintain files and records, manage basic office duties, and liaise with internal teams and external stakeholders to facilitate smooth communication and follow-up on action items. The position requires a high level of professionalism, confidentiality, and attention to detail in a fast-paced environment.

Qualifications

• Strong Personal Assistance skills, including managing schedules, travel arrangements, and daily support for senior leadership.
• Executive Administrative Assistance experience, with the ability to handle confidential information and support high-level decision-making.
• Diary Management capabilities, including organizing meetings, appointments, and reminders with accuracy and foresight.
• Administrative Assistance and Clerical Skills, such as document preparation, data entry, filing, and basic office coordination.
• Excellent written and verbal communication skills in en_US; strong interpersonal skills and professional demeanor.
• High level of organization, time management, and the ability to prioritize multiple tasks and meet deadlines.
• Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, word processing) and willingness to learn new systems.
• Previous experience supporting a Director or senior manager is preferred; relevant diploma or degree in business, administration, or a related field is beneficial.

Company De ion NEXA is a digital services company that focuses on delivering a next level experience for its customers. More than an internet provider, NEXA positions itself as a trusted partner for all digital needs and issues. The company is committed to reliable service, user-friendly solutions, and responsive support. Team members at NEXA contribute to a customer-centric environment where technology is used to simplify and improve everyday life.