Personal Assistant

PT GCM Hero Indonesia; Tangerang Selatan; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

PT GCM Hero Indonesia is seeking a detail-oriented Personal Assistant/Secretary to serve as the primary liaison between the Owner and internal teams in a fast-paced environment.

You will coordinate with schools, nanny agencies, vendors, and other partners while managing daily scheduling and appointments, and handling communications in English and Bahasa Indonesia with discretion and professionalism.

Qualifications

• Fluent in English (spoken & written) is a must.
• Strong communication and professional presentation required.
• Highly organized with attention to detail and the ability to multitask.
• Proactive, independent, and able to work under minimal supervision.
• Willing to work weekends if required and available Monday–Saturday.

Responsibilities

• Act as the main liaison between the Owner and internal teams.
• Coordinate with external parties such as schools, agencies, vendors, and partners.
• Manage the Owner's daily schedule, meetings, and appointments.
• Handle professional communications via email, WhatsApp, and formal docs in English & Bahasa Indonesia.
• Assist with personal and administrative matters with discretion.
• Arrange travel, reservations, and other operational needs.
• Ensure tasks are aligned with priorities and completed efficiently.

Skills

English fluency

Communication skills

Organizational skills

Multitasking

Discretion

Tools

Email

WhatsApp

Formal documents

Job description

Act as the main point of contact (liaison) between the Owner and internal teams

Coordinate with external parties such as children's schools, maid & nanny agencies, vendors, and other partners

Manage and organize the Owner's daily schedule, meetings, and appointments

Handle professional communication via email, WhatsApp, and formal documents (in English & Bahasa Indonesia)

Assist with both personal and administrative matters with a high level of discretion

Arrange travel, reservations, and other operational needs

Ensure all tasks are handled efficiently and aligned with priorities

Requirements:

Minimum 2 years of experience as a Personal Assistant / Secretary or in a similar role

Fluent in English (spoken & written) is a must

Strong communication skills with a professional and well-structured approach

Highly organized, detail-oriented, and able to multitask

Proactive, independent, and able to work under minimal supervision

Willing to work on weekends if required

Available to work Monday - Saturday

Preferred Qualities:

Experience working in an international or expatriate environment

High level of integrity and ability to maintain confidentiality

Strong problem-solving skills and ability to handle dynamic situations