People Operations Admin

PT AJAIB TTX Solusi (jakarta); Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT AJAIB TTX Solusi (jakarta) is seeking a People Operations Admin to support day-to-day administrative work and data-focused tasks. You will help keep employee data clean, documents organized, and processes running.

This is a great entry point for fresh graduates wanting hands-on People experience. Responsibilities include maintaining data across spreadsheets/HRIS, organizing documents for audit readiness, supporting onboarding and offboarding, and assisting with data reconciliation and

Qualifications

• Fresh graduates welcome (HR/Management/Business/Psychology a plus)
• Strong spreadsheet skills with formulas (VLOOKUP/XLOOKUP, pivot tables)
• High attention to detail and accuracy
• Strong ownership, follows through and gets things done
• Proactive, reliable, able to handle sensitive data with discretion

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS
• Build and manage tracking sheets for all People Operations paperwork tasks
• Organize employment documents and keep records audit-ready (WLKP, WLFK, E-PKWT, and related paperwork)
• Support onboarding/offboarding administration (Onboarding preparations, monitoring probation, Offboarding)
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks

Skills

Spreadsheets

Formulas

Data accuracy

Tools

HRIS

Automation tools

Job description

We’ve been experiencing hyper-growth the past year, becoming Indonesia's 7th Unicorn Startup and the first Investment Fintech Unicorn in South East Asia 2.5 years after Ajaib first launched. With the global financial technology market expected to grow gradually, we aim to make stock trading accessible for millennials through our mobile-first approach. In 2022, we opened our new head office in the Indonesia Stock Exchange Building, and we’re just getting started!

We’re looking for People Operations Admin to join our team! In this role, you will upport the day-to-day administrative work and focus on data focus work of our People Operations and Experience. Keeping employee data clean, documents organized, and processes running. A great entry point for a fresh graduate wanting hands-on People experience.

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS
• Build and manage tracking sheets for all People Operations paperwork tasks
• Organize employment documents and keep records audit-ready (e.g WLKP, WLFK, E-PKWT, and other related paperwork)
• Support onboarding/offboarding administration (e.g Onboarding Preparations, monitoring probation record, Offboarding
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks

Requirements

• Fresh graduates welcome (HR / Management / Business / Psychology a plus)
• Strong spreadsheet skills, familiar with formulas, at least familiar with VLOOKUP/XLOOKUP, pivot tables, importrange, IF, etc.
• High attention to detail and accuracy
• Strong ownership, follows through and gets things done in a timely manner
• Proactive, reliable, and able to handle sensitive data with discretion

Nice to Have

• Prior admin/internship experience related to data
• Familiarity with HRIS or automation tools
• This would be 6-month contracted role

Join us as we make magic happen to increase Indonesia’s financial inclusion!