Human Resources & Administration Officer

LimeStash; Jakarta Utara; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

LimeStash is seeking a versatile HR & Admin Officer in Indonesia to own all aspects of human resources, office administration, and people operations as we scale. You will work directly with the CEO to shape our culture and build efficient processes in a startup environment.

You will manage recruitment, onboarding, HR records, payroll coordination, benefits, and office operations while ensuring compliance with local laws. This is a hands-on, multi-hat role for growth-minded professionals.

Qualifications

• 3-5 years of HR, administration, or people operations experience.
• Solid knowledge of Indonesian labor law and compliance.
• Hands-on recruitment and onboarding experience.
• Excellent Bahasa Indonesia and English communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage end-to-end recruitment and onboarding.
• Administer HR records, contracts, and documentation in compliance with Indonesian labor law.
• Process monthly payroll in coordination with finance/vendor and manage benefits.
• Track and manage leave, attendance, and overtime; prepare HR reports.
• Shape and nurture company culture; be a trusted point of contact for employees.
• Oversee office management, procurement, and vendor relationships.
• Coordinate meetings, events, and workshops; handle expenses and reimbursements.
• Track company assets and coordinate IT setup for new hires.

Skills

Recruitment

Onboarding

HR Operations

Payroll coordination

Communication

Organization

Confidentiality

Google Workspace

HRIS

Tools

Google Workspace

HRIS

Job description

Human Resources & Administration Officer

We are seeking a versatile and proactive HR & Admin Officer to be our first people operations hire in Indonesia. In this hands‑on role, you will own all aspects of human resources, office administration, and people operations as we build our team from the ground up. You will work directly with the CEO to shape our company culture, build efficient processes, and support our rapid growth. This is a perfect role for someone who thrives in a startup environment and enjoys wearing multiple hats.

Key Responsibilities

Human Resources (60%)

Talent Acquisition & Recruitment

Manage end-to-end recruitment process: job posting, sourcing, screening, interview scheduling, offer negotiation, and onboarding

Build and maintain a strong talent pipeline across functions and leverage various channels (job boards, LinkedIn, referrals, recruitment agencies, university partnerships) to source top talent

Track recruitment metrics and continuously improve our hiring process

Design and execute a comprehensive new hire onboarding program and offboarding process

HR Operations & Administration

Manage employee records, contracts, and documentation in compliance with Indonesian labor law

Process monthly payroll in coordination with finance/payroll vendor and administer employee benefits (health insurance, BPJS Ketenagakerjaan, BPJS Kesehatan, etc.)

Track and manage leave, attendance, and overtime

Prepare HR reports and people analytics for leadership

People & Culture

Help shape and nurture our company culture as we scale

Serve as a trusted point of contact for employee questions, concerns, and feedback

Support performance management process (goal setting, reviews, feedback cycles)

Office Administration & Operations (40%)

Office Management

Oversee day-to-day office operations and ensure a smooth, efficient work environment

Manage office supplies inventory, procurement, and vendor relationships

Coordinate office maintenance, repairs, and facility improvements

Manage reception and visitor experience

Administration & Operations Support

Coordinate meetings, events, and workshops (both internal and external)

Handle expense reporting and reimbursement processes

Act as the go-to person for administrative needs across the team

Track and manage company assets (laptops, monitors, equipment) and coordinate IT setup and support for new hires and existing team members.

Qualifications & Requirements

Must Have:

3-5 years of experience in HR, administration, or people operations, preferably in a startup or fast-growing company

Solid understanding of Indonesian labor law, employment regulations, and compliance requirements (UU Ketenagakerjaan, BPJS, etc.)

Hands‑on experience with end-to-end recruitment and onboarding

Strong organizational skills and extreme attention to detail

Excellent interpersonal and communication skills in Bahasa Indonesia and English

Ability to handle confidential information with professionalism and discretion

Proactive, self‑motivated, and able to work independently with minimal supervision

Strong problem‑solving skills and ability to prioritize in a fast‑paced environment

Proficiency in Google Workspace (Docs, Sheets, Slides) and HRIS systems

Nice to Have:

Experience building HR functions from scratch in an early-stage startup

HR certification (CHRP, SHRM, or equivalent)

Experience with both local Indonesian and international team management

Background in tech, e-commerce, or social commerce industry

Experience with payroll processing and benefits administration

Basic understanding of finance and accounting processes