People Operations Admin

PT Ajaib Sekuritas Asia; Jakarta Pusat; On-site; IDR 55,800,000 - 78,120,000; Part time

Job summary

PT Ajaib Sekuritas Asia is seeking a People Operations Admin to support day-to-day administrative work with a data-focused lens. Fresh graduates in HR/Management/Business/Psychology are welcome, and you will maintain employee data, organize documents, and assist with onboarding/amortization of tasks.

This is a 6-month contract with potential for future opportunities. You will work to keep records audit-ready, manage tracking sheets, and support data reconciliation and reporting across People

Qualifications

• Strong spreadsheet skills with formulas; familiarity with VLOOKUP/XLOOKUP and pivot tables.
• High attention to detail and accuracy; able to handle sensitive data.
• Fresh graduates welcome from HR/Management/Business/Psychology.
• Proactive, reliable, and able to own tasks.

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS.
• Build and manage tracking sheets for all People Operations paperwork tasks.
• Organize employment documents and keep records audit-ready (WLKP, WLFK, E-PKWT, and other related paperwork).
• Support onboarding/offboarding administration (Onboarding Preparations, monitoring probation record, Offboarding).
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks.

Skills

Spreadsheet skills

Job description

We've been experiencing hyper-growth the past year, becoming Indonesia's 7th Unicorn Startup and the first Investment Fintech Unicorn in South East Asia 2.5 years after Ajaib first launched. With the global financial technology market expected to grow gradually, we aim to make stock trading accessible for millennials through our mobile-first approach. In 2022, we opened our new head office in the Indonesia Stock Exchange Building, and we're just getting started!

We're looking for People Operations Admin to join our team! In this role, you will support the day-to-day administrative work and focus on data focus work of our People Operations and Experience. Keeping employee data clean, documents organized, and processes running. A great entry point for a fresh graduate wanting hands-on People experience.

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS
• Build and manage tracking sheets for all People Operations paperwork tasks
• Organize employment documents and keep records audit-ready (e.g WLKP, WLFK, E-PKWT, and other related paperwork)
• Support onboarding/offboarding administration (e.g Onboarding Preparations, monitoring probation record, Offboarding
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks

• Fresh graduates welcome (HR / Management / Business / Psychology a plus)
• Strong spreadsheet skills, familiar with formulas, at least familiar with VLOOKUP/XLOOKUP, pivot tables, importrange, IF, etc.
• High attention to detail and accuracy
• Strong ownership, follows through and gets things done in a timely manner
• Proactive, reliable, and able to handle sensitive data with discretion

Nice to Have

• Prior admin/internship experience related to data
• Familiarity with HRIS or automation tools

Contract Details

• This would be 6-month contracted role

Join us as we make magic happen to increase Indonesia's financial inclusion!