People Operations Admin

Ajaib; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Part time

Job summary

Ajaib invites fresh graduates to join our Jakarta team as a People Operations Admin, an entry-point role focusing on day-to-day admin work and data-focused People Ops tasks. You will help keep employee data clean, documents organized, and processes running in a fast-growing fintech environment.

This position emphasizes data reconciliation, onboarding/offboarding support, and accurate HR records, making it ideal for someone starting a career in People Operations with a keen eye for detail.

Qualifications

• Fresh graduates welcome (HR / Management / Business / Psychology a plus).
• Strong spreadsheet skills and data handling experience.
• Attention to detail and accuracy essential.
• Ability to handle sensitive data with discretion.
• Proactive, reliable, and timely worker.

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS.
• Build and manage tracking sheets for all People Operations paperwork tasks.
• Organize employment documents and keep records audit-ready (e.g WLKP, WLFK, E-PKWT, and other related paperwork).
• Support onboarding/offboarding administration (e.g Onboarding Preparations, monitoring probation record, Offboarding).
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks.

Skills

Fresh graduates welcome

Spreadsheet skills

VLOOKUP

XLOOKUP

Pivot tables

Importrange

IF

Attention to detail

Ownership

Proactive

Education

HR / Management / Business / Psychology degree

Tools

HRIS

Automation tools

Job description

We've been experiencing hyper-growth the past year, becoming Indonesia's 7th Unicorn Startup and the first Investment Fintech Unicorn in South East Asia 2.5 years after Ajaib first launched. With the global financial technology market expected to grow gradually, we aim to make stock trading accessible for millennials through our mobile-first approach. In 2022, we opened our new head office in the Indonesia Stock Exchange Building, and we're just getting started!

We're looking for People Operations Admin to join our team! In this role, you will support the day-to-day administrative work and focus on data focus work of our People Operations and Experience. Keeping employee data clean, documents organized, and processes running. A great entry point for a fresh graduate wanting hands-on People experience.

Responsibilities

• Maintain and update employee data across spreadsheets and HRIS
• Build and manage tracking sheets for all People Operations paperwork tasks
• Organize employment documents and keep records audit-ready (e.g WLKP, WLFK, E-PKWT, and other related paperwork)
• Support onboarding/offboarding administration (e.g Onboarding Preparations, monitoring probation record, Offboarding
• Assist with data reconciliation, reporting, and ad-hoc People Ops tasks

• Fresh graduates welcome (HR / Management / Business / Psychology a plus)
• Strong spreadsheet skills, familiar with formulas, at least familiar with VLOOKUP/XLOOKUP, pivot tables, importrange, IF, etc.
• High attention to detail and accuracy
• Strong ownership, follows through and gets things done in a timely manner
• Proactive, reliable, and able to handle sensitive data with discretion

Nice to Have

• Prior admin/internship experience related to data
• Familiarity with HRIS or automation tools

Contract Details

• This would be 6-month contracted role

Join us as we make magic happen to increase Indonesia's financial inclusion!